Administrative Support Officer
2 weeks ago
We are seeking a highly skilled Administrative Support Officer to join our team. The successful candidate will play a crucial part in ensuring the smooth operation of the area, providing essential support across various administrative functions.
Key Responsibilities:- Provide diary management, arrange travel and assist with the preparation and submission of financial documents in line with institutional policies.
- Coordinate arrangements for meetings and local events.
- Provide event coordination and operational support for internal events, including sourcing and organizing venues, catering, suppliers and promotional activities.
- Manage and facilitate project communications and liaise with relevant stakeholders to coordinate their input to the project.
- Assist with the development of relevant business case and project initiation documentation, including timelines, implementation methods and communication strategies.
- Coordinate the implementation of project plans and initiatives.
- Track and monitor activities, providing regular and accurate reports against project schedules and performance indicators to stakeholders as appropriate.
- Provide executive support to research committees, working parties and stakeholder meetings, including briefing papers, minutes and agenda papers and general correspondence.
- Resolve operational problems and facilitate the development and implementation of initiatives, processes and systems for effective and efficient administration of the project.
- Identify impacts and risks associated with the project and report on these.
- Undertake project research tasks and compile and analyze data.
- Draft project documentation and prepare project reports.
The successful candidate will have the opportunity to work in a dynamic environment and contribute to the success of our organization. We offer a competitive salary and benefits package, as well as opportunities for professional development and growth.
To be successful in this role, you will need to have excellent organizational and communication skills, as well as the ability to work independently and as part of a team. You will also need to have a high level of proficiency in Microsoft Office and other relevant software applications.
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