Administrative Support Specialist

3 days ago

Sydney, New South Wales, Australia Clyde & Co Full time

Clyde & Co, a leading global law firm, invites applications for an Administrative Assistant role in its Sydney office.

This opportunity is ideal for individuals seeking to start their career in administration or transition into the corporate world.

As an Administrative Assistant, you will provide essential support to lawyers, ensuring they have the necessary resources to deliver exceptional services to clients.

  • You will be responsible for providing legal secretarial support as required, including inbox management, drafting correspondence, and preparing court documents.
  • Your tasks will also include monthly billing, ensuring client Service Level Agreements (SLAs) and specific billing requirements are met.
  • You will attend to client and matter queries, generate briefs to counsel, and coordinate with junior and senior counsel on matter coordination.
  • You will capture and record fee earner time, including business development activities, and liaise with clients.
  • You will manage diaries, organizing internal and external client meetings and arranging travel.
  • You will perform all other ad hoc duties as required.

Client and Matter

  • You will address client and matter queries, assist with routine correspondence preparation, organize appointments, and download subpoena packets.
  • You will assist with the preparation of court documents, including labeling, indexing, preparing files, briefs to counsel, and court bundles.
  • You will liaise with third parties to ensure seamless communication.

Finance

  • You will process third-party invoices and disbursements, compile fee earner expenses, and assist with timesheet completion in Intapp Time.
  • You will provide assistance with client report preparation.

Requirements

  • Diploma or certification (preferred but not essential)
  • 0-2 years of experience in legal administration or professional services
  • Proficiency in Microsoft Office applications
  • Superior time management and attention to detail
  • High level of professionalism and service excellence
  • Flexibility to work autonomously and as part of a team environment
  • Experience with Elite 3E and iManage will be highly regarded
  • A positive attitude to work and adaptability

About Clyde & Co

Clyde & Co is a leading global law firm specializing in sectors driving global trade and commercial activity: insurance, transport, infrastructure, energy, and trade and commodities.

The firm operates globally, offering comprehensive contentious and non-contentious legal services and commercially minded advice to businesses across developed and developing markets.

Clyde & Co is committed to operating responsibly, aiming for a diverse and inclusive workforce that reflects community diversity, using legal skills to support communities through pro bono work, volunteering, and charitable partnerships, and minimizing environmental impact.

The estimated salary range for this position is $60,000 - $80,000 AUD per annum, depending on experience and qualifications.

  • Administrative Support Specialist

    1 month ago

    Sydney, New South Wales, Australia Flinders And Upper North Local Health Network Full time

    Job SummaryThe Flinders and Upper North Local Health Network is seeking an experienced Administrative Support Specialist to join their team. As an Administrative Support Specialist, you will be responsible for providing administrative support to the Community Health team, including frontline customer services, consolidated Country CCCME, and information...

  • Administrative Support Specialist

    4 weeks ago

    Sydney, New South Wales, Australia Careerlink People Solutions Full time

    Job Title: Administrative Support SpecialistJob Summary:We are seeking an experienced Administrative Support Specialist to join our team at Careerlink People Solutions. The successful candidate will be responsible for providing administrative support to our staff and clients, including data entry, document control, and records management.Key...

  • Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia Hudson Australia Full time

    About the RoleWe are seeking an experienced Administrative Support Specialist to provide high-quality administration services and ensure efficient operations throughout our organization.

  • Administrative Support Specialist

    1 month ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Anton Murray Consulting. The successful candidate will provide administrative support to our business, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the business,...

  • Administrative Support Specialist

    4 weeks ago

    Sydney, New South Wales, Australia IIQAF Full time

    We are seeking a highly skilled and organized Administrative Support Specialist to provide exceptional support to our manager in a fast-paced environment. The ideal candidate will have strong organizational and communication skills, with the ability to multitask and prioritize tasks effectively.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Support Specialist

    3 weeks ago

    Sydney, New South Wales, Australia Hudson Australia Full time

    Are you an organized and solution-focused individual with a knack for multitasking?We are currently seeking a skilled Administrative Support Specialist to join our dynamic team at Hudson Australia. As an Administrative Support Specialist, you will be the first point of contact for our executive, providing high-level administrative support and ensuring the...

  • Administrative Support Specialist

    3 weeks ago

    Sydney, New South Wales, Australia ABBOTSLEIGH SCHOOL Full time

    At ABBOTSLEIGH SCHOOL, we are seeking a highly skilled and experienced Administrative Support Specialist to join our team.The successful candidate will be responsible for providing high-level administrative support to the Head of Junior School, ensuring the smooth operation of the office and facilitating effective communication with school administrators,...

  • Administrative Support Specialist

    4 weeks ago

    Sydney, New South Wales, Australia Anton Murray Consulting Full time

    Administrative Support SpecialistAnton Murray Consulting is seeking an experienced Administrative Support Specialist to join their team in Sydney. As the first point of contact for clients and guests, you will provide a broad range of general administrative support for the business.Key Responsibilities:Act as the first point of contact for clients and...

  • Administrative Support Specialist

    3 days ago

    Sydney, New South Wales, Australia CPB Contractors Pty Limited Full time

    Located in Sydney, we are seeking an experienced Administrative Support Specialist to support our Project Director and on-site team.About UsCBP Contractors is a leading Australian contractor and the largest infrastructure construction company in the region. We operate as part of the CIMIC Group and take pride in constructing Australia's future through...

  • Administrative Support Specialist

    1 month ago

    Sydney, New South Wales, Australia TempNet Full time

    Administrative Support SpecialistAre you a highly organized and creative individual looking for a challenging role? We have an exciting opportunity for an Administrative Support Specialist to join our team at TempNet. This role involves providing administrative support to our Operations Manager, including managing the Warranty Portal, answering telephones,...

  • Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia Rentokil Initial Full time

    About the RoleRentokil Initial is seeking an experienced Administrative Support Specialist to join our National Operations Support Team in Brisbane, Sydney or Melbourne. The successful candidate will work closely with branch teams and facilities managers to execute administrative tasks and ensure operational compliance for customer site work.This role...

  • Administrative Support Specialist

    3 days ago

    Sydney, New South Wales, Australia IMC Financial Markets Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at IMC Financial Markets. As an integral part of our Workplace Operations team, you will play a key role in ensuring the smooth day-to-day operations of our office.Job DescriptionAs the first point of contact for visitors and internal staff,...

  • Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia Active Tree Services Full time

    Role OverviewWe are seeking an experienced Administrative Support Specialist to join our team at Active Tree Services.

  • Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia KU Children's Services Full time

    KU Children's Services (KU) is a leading not-for-profit provider of childhood education, recognized as a Winner of The Australian Business Awards for Employer of Choice for 9 consecutive years.We are seeking an experienced Administrative Support Specialist to join our HR team on a full-time basis. This role will cover a Parental Leave vacancy concluding in...

  • Administrative Support Specialist

    3 weeks ago

    Sydney, New South Wales, Australia TR3 Recruitment Full time

    About the RoleWe are seeking a highly skilled Administrative Support Specialist to join our team in Adelaide metro. As a key member of our team, you will deliver exceptional administrative and customer service experiences to our clients.Your Key Responsibilities• Provide high-quality administrative support to our clients in a dynamic and customer-focused...

  • Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia DCL Recruitment Full time

    Job Description:We are seeking a highly organized and detail-focused Administrative Support Specialist to join our team at DCL Recruitment in Dee Why. As an Administrative Support Specialist, you will provide front office client service support and assist with various administrative duties in the daily running of the office.Responsibilities:Provide...

  • Administrative Support Specialist

    1 month ago

    Sydney, New South Wales, Australia John Holland Full time

    About the Role:The Torrens to Darlington (T2D) Alliance is seeking a highly skilled and experienced Administrative Support Specialist to join our team. As a key member of our senior leadership team, you will provide administrative support to the Alliance General Manager (Project Director) and act as a central point for the senior leadership team.Key...

  • Administrative Support Specialist

    2 days ago

    Sydney, New South Wales, Australia University of New South Wales Full time

    About the RoleAs an Administrative Support Specialist at the University of New South Wales, you will play a crucial role in providing exceptional support to the UNSW Psychology Clinic. This is an onsite position that offers a unique opportunity to make a difference in the lives of students and staff.

  • Administrative Support Specialist

    23 hours ago

    Sydney, New South Wales, Australia Legal Aid NSW Full time

    About the RoleAs an Administrative Support Specialist, you will provide high-level administrative support to the division, working within Funding Disclosure Compliance & General Counsel. The successful candidate will possess excellent attention to detail and provide exceptional support to the division through records management, photocopying, scanning, and...

  • Administrative Support Specialist

    2 weeks ago

    Sydney, New South Wales, Australia IIQAF Full time

    About IIQAFWe are a dynamic organization seeking an Administrative Support Specialist to manage our front desk on a daily basis. This role is responsible for performing a variety of administrative and clerical tasks, ensuring the smooth operation of our office.Job DescriptionResponsibilities:Greet and welcome guests as they arrive at the office, providing...