APAC Leadership Team Executive Support Specialist

3 weeks ago

Sydney, New South Wales, Australia Red Bull Full time

As a key member of the Asia Pacific (APAC) Leadership Team, you will provide comprehensive support to senior executives overseeing HR, Commercial, and Marketing functions. Your responsibilities will include managing expenses, coordinating executive travel, preparing monthly reports, and collaborating on Departmental events with the CEO's Executive Assistant.

Key Responsibilities:

  • Coordinate meetings and track action items and follow-ups to ensure efficient use of lead times.
  • Assist in meeting preparation by coordinating and building necessary materials and taking notes.
  • Coordinate team travel (domestic and international), including arranging flights, accommodation, and preparing trip itineraries for executives and guests.
  • Support the planning of Functional Offsites in market, including coordinating logistics, research, location arrangement, team activities, and training materials setup.
  • Communicate effectively across all business levels and act as the main point of contact for administrative tasks across the APAC region.
  • Provide general business assistance to senior executives, including administration, meeting coordination, monthly department reporting, expense submission, and ad-hoc presentation coordination.
  • Cultivate strong relationships with key stakeholders to ensure effective communication between the team and the business.

Requirements:

  • 5+ years of demonstrated experience as an executive assistant.
  • Strong MSFT Suite skills, with knowledge in MSFT Teams, OneNote, and Concur Systems.
  • Exceptional administration, time management, and organisational skills.
  • High attention to detail, with a proactive and self-motivated approach to solving problems, improving system processes, and working with an eye for procedural efficiency.
  • Exceptional interpersonal skills with the ability to leverage relationships and achieve successful outcomes, ideally across multicultural & multi-country environments.

About Red Bull:

Red Bull is a global company that gives wings to people and ideas. We are driven by a passion for innovation, a commitment to excellence, and a desire to make a positive impact on the world.

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