Key Administrator Role

2 days ago

Albany, Western Australia beBeeAdministration Full time $55,000 - $85,000
Job Title: Administration Assistant

We are currently working with a tier 1 mining client, recruiting for an administrator to join them on an initial contract with the possibility of extension.


Primary Purpose:

To provide expert support to both Project group and Functional Leads within Projects.


Responsibilities:
  • Diary support and meeting management for General Managers and Project Managers in Execution Phase;
  • SAP Concur expense processing for General Managers and Managers;
  • Travel booking requests/submissions as required by Projects including liaison with other travelling parties to ensure alignment of travel plans;
  • Liaison and support for Project Managers as required in relation to their projects, including collaboration to ensure that Project support is across where the projects are at and ongoing next stages of projects, team meetings and agendas, minutes/team page updates/MOS Board support and maintenance;
  • Liaison and support for functional leaders as and when required;
  • Preparation, collation and coordination of presentation packs for projects and functions, ensuring all contributors have been provided required materials;
  • Onboarding of new team members into owners' team;
  • Assistance with onboarding of delivery providers (EPCM/EPC);
  • Assistance in coordinating and organising training relevant to projects or project personnel as required;
  • Development and maintenance of standard administrative support process documentation, including ongoing review of all procedures to ensure they are working effectively, and any process improvements identified and implemented;
  • Management of ICARE, Inbox, mail list and organisation of upcoming events;
  • Liaison with building management regarding office requests and requirements;
  • Processing of SES, Invoicing, Purchase Orders, Bank Guarantees, Docusign submissions and follow ups;

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