Executive Support Specialist
1 day ago
This is a dynamic and supportive environment where you will be working closely with the CEO and Executive Management team.
About Us
We strive to create an environment that allows our residents to live better, surrounded by people who care.
Our Vision
Our vision of life reimagined is achieved by our mission to provide care and services creating an environment for residents, families and staff that is safe, secure, inclusive, contemplative, reflective and vibrant with life. Our values guide us in achieving this goal.
Purpose of the Role
The purpose of this position is to provide a broad range of administrative services including customer service, strategic planning, information handling, communication, resource allocation, technology and business.
Key Responsibilities
- Ensure the efficient operation of day-to-day activities of the Corporate Office team, including coordinating the daily flow of business and providing confidential administrative and executive support to the CEO and Executive Management team.
- Arrange and manage appointments, meetings and conferences, and receive visitors and delegations to the Head Office.
- Provide support to the CEO and Executive team at meetings by preparing documentation, minute taking and follow up actions.
- Maintain effective and efficient liaison between The Group and other representatives and external stakeholders.
- Develop, implement and review executive support systems and procedures ensuring that they operate in accordance with requirements and encourage an exemplary environment in which high quality services are delivered through continuous improvements in administrative systems, processes and leading by example.
- Demonstrated project management skills, including co-ordination through to completion to achieve desired outcomes aligned with objectives and organisational priorities as per the strategic plan.
- Ensure compliance of portfolio-relevant projects in accordance with the Quality & Safety Standards and the company's values.
- Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.
How You Will Be Assessed
Within the context of the role described above, the ideal applicant will be someone who has the following key capabilities:
- Supports Strategic Direction- Demonstrated working knowledge of relevant legislation, regulatory provisions, financial management practices, human resource policies and other related departmental processes.
- Achieves Results- Demonstrated ability to analyse issues, establish a course of action and adopt a proactive attitude towards meeting pre-determined deadlines.
- Supports Productive Working Relationships- Proven ability to build and sustain positive working relationships within a team environment and with key stakeholders.
- Displays Personal Drive and Integrity- Demonstrated ability to provide high level professional, efficient and confidential executive support and adaptability to meet work requirements in a dynamic and changing environment.
- Communicates with Influence- Demonstrated high level oral communication and interpersonal skills including the ability to manage the flow of people and business, and liaise and consult with a wide range of internal and external clients regarding sensitive and confidential matters.
-
Executive Support Specialist
6 days ago
Australia beBeeAdministrative Full time $54,000 - $64,000We are seeking a detail-oriented and highly organized individual to assume the role of Executive Support Specialist.This is a varied position that will see the successful candidate working in multiple areas within the business.Key Responsibilities:Process orders, contacting customers as required to provide quality serviceData entry and basic accounting...
-
Executive Support Specialist
6 days ago
Australia beBeeAccountability Full time $49,080 - $60,400Job Title: Executive Support SpecialistAbout the Role:Deliver exceptional front-of-house and administrative services to clients, staff, and management within a professional and supportive environment.Perform a variety of clerical and administrative tasks as required, including filing, minute taking, agenda creation, petty cash management, and...
-
Australia beBeeLeadership Full time $88,887 - $94,928Executive Support SpecialistWe are seeking a highly organized and proactive Executive Support Specialist to join our team.About the RoleThe successful candidate will provide high-level executive support, including complex diary and email management, meeting coordination, and travel arrangements. They will also prepare and quality-assure briefing packs,...
-
Business Support Executive
7 days ago
Australia beBeeBusinessSupport Full time $85,607 - $97,990Job Opportunity: Business Support ExecutiveThe RoleWe are seeking a highly skilled and motivated individual to join our team as a Business Support Executive. The successful candidate will be responsible for providing business and information support functions to senior leadership.Manage information and records management activities in accordance with...
-
Executive Support Specialist
6 days ago
Australia beBeeSupport Full time $100,000 - $120,000Key Responsibilities:Provide high-level support to executive teams, ensuring seamless daily operations and prioritization of strategic objectives.Coordinate internal and external meetings, set agendas, manage logistics, and prepare the CEO for meetings.Draft high-quality correspondence, reports, presentations, and key business documents on behalf of the...
-
Executive Support Specialist
6 days ago
Australia beBeeLeadership Full time $80,000 - $115,000An exciting opportunity presents to join our team of Executive Assistants who provide administrative and executive management support to our CEO and broader leadership team.**Key Responsibilities Include:**- Managing multiple calendars, scheduling meetings and appointments- Providing administrative support to committees and working groups, including...
-
Executive Support Specialist
6 days ago
Australia beBeeAdministrative Full time $90,000 - $110,000About the RoleWe are seeking a highly skilled Administrative Professional to provide top-notch support to our senior-level executives.Proactively manage calendars, scheduling meetings and appointments with internal and external stakeholders.Prepare and coordinate materials for meetings, ensuring executives are well-prepared and have all the information they...
-
Education Specialist
7 days ago
Australia Mackillop Specialist School Full time**Role Description/Criteria****About the role**:The Keep Embracing Your Success (KEYS) Model is a trauma-informed, strengths-based support framework designed to enhance the wellbeing, stability, and personal growth of children and young people in out-of-home care. Funded by the Department of Families, Fairness and Housing (DFFH), KEYS provides individualised...
-
Australia beBeeAdministration Full time $85,508 - $87,904About the RoleWe are seeking an Administrative Support Specialist to join our executive department on a full-time, 12-month fixed-term contract. The successful candidate will provide high-level secretarial and administrative support to designated members of the Executive Team as assigned.Arrange meetings, including preparation of agenda and minutes, and...
-
Campaign Execution Specialist
1 day ago
Australia beBeeActivation Full time $100,000 - $120,000Job Title: Activation ManagerWe are seeking an experienced Campaign Execution Specialist to join our team. As a key member of the activation team, you will be responsible for managing campaigns and delivering exceptional results across client accounts.
