Executive Support Specialist

1 day ago

Australia beBeeSupport Full time $100,000 - $120,000

Key Responsibilities:

  • Provide high-level support to executive teams, ensuring seamless daily operations and prioritization of strategic objectives.
  • Coordinate internal and external meetings, set agendas, manage logistics, and prepare the CEO for meetings.
  • Draft high-quality correspondence, reports, presentations, and key business documents on behalf of the Executive Team.
  • Capture and distribute clear, actionable meeting minutes after senior leadership and board meetings.
  • Plan and deliver employee and client events, including concept development, logistics, budgeting, stakeholder engagement, and event execution.
  • Represent the organization in community partnerships and philanthropic initiatives, such as corporate donations, sponsorships, and employee volunteer engagement.
  • Lead the Community pillar within the Sustainability Working Group, driving the delivery of meaningful initiatives that strengthen social and community connections.
  • Ensure consistent branding and messaging across all marketing campaigns, maintaining alignment with organizational values, vision, and brand standards.

We're seeking a highly organized and skilled professional who can:

  • Demonstrate experience in providing executive support to C-suite or senior leadership, managing complex schedules, communications, and administrative functions.
  • Show exceptional organizational skills, prioritizing tasks, managing multiple deadlines, and adapting quickly in fast-paced environments.
  • Be proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiar with digital collaboration tools like SharePoint and Teams.
  • Demonstrate outstanding written and verbal communication skills, drafting professional correspondence, reports, and presentations, and communicating effectively with stakeholders.
  • Show strong interpersonal skills, establishing and maintaining trusted relationships across the organization and with external partners.
  • Manage time effectively, prioritize tasks, and anticipate needs, demonstrating a proactive and solution-oriented mindset.
  • Prepare high-quality presentations and business reporting, ensuring information is accurate, clear, and visually engaging.
  • Maintain confidentiality and professionalism when handling sensitive information.
  • Work closely with executive leadership, demonstrating initiative, resilience, and strong stakeholder engagement.

This role offers opportunities for growth, professional development, and contributing to a supportive work environment. If you are a motivated and detail-oriented individual looking to take your career to the next level, we encourage you to apply.

  • Executive Support Specialist

    1 day ago

    Australia beBeeAdministrative Full time $54,000 - $64,000

    We are seeking a detail-oriented and highly organized individual to assume the role of Executive Support Specialist.This is a varied position that will see the successful candidate working in multiple areas within the business.Key Responsibilities:Process orders, contacting customers as required to provide quality serviceData entry and basic accounting...

  • Executive Support Specialist

    2 days ago

    Australia beBeeAccountability Full time $49,080 - $60,400

    Job Title: Executive Support SpecialistAbout the Role:Deliver exceptional front-of-house and administrative services to clients, staff, and management within a professional and supportive environment.Perform a variety of clerical and administrative tasks as required, including filing, minute taking, agenda creation, petty cash management, and...

  • Highly Organized Executive Support Specialist Wanted

    2 days ago

    Australia beBeeLeadership Full time $88,887 - $94,928

    Executive Support SpecialistWe are seeking a highly organized and proactive Executive Support Specialist to join our team.About the RoleThe successful candidate will provide high-level executive support, including complex diary and email management, meeting coordination, and travel arrangements. They will also prepare and quality-assure briefing packs,...

  • Business Support Executive

    2 days ago

    Australia beBeeBusinessSupport Full time $85,607 - $97,990

    Job Opportunity: Business Support ExecutiveThe RoleWe are seeking a highly skilled and motivated individual to join our team as a Business Support Executive. The successful candidate will be responsible for providing business and information support functions to senior leadership.Manage information and records management activities in accordance with...

  • Executive Support Specialist

    2 days ago

    Australia beBeeLeadership Full time $80,000 - $115,000

    An exciting opportunity presents to join our team of Executive Assistants who provide administrative and executive management support to our CEO and broader leadership team.**Key Responsibilities Include:**- Managing multiple calendars, scheduling meetings and appointments- Providing administrative support to committees and working groups, including...

  • Executive Support Specialist

    2 days ago

    Australia beBeeAdministrative Full time $90,000 - $110,000

    About the RoleWe are seeking a highly skilled Administrative Professional to provide top-notch support to our senior-level executives.Proactively manage calendars, scheduling meetings and appointments with internal and external stakeholders.Prepare and coordinate materials for meetings, ensuring executives are well-prepared and have all the information they...

  • Education Specialist

    2 days ago

    Australia Mackillop Specialist School Full time

    **Role Description/Criteria****About the role**:The Keep Embracing Your Success (KEYS) Model is a trauma-informed, strengths-based support framework designed to enhance the wellbeing, stability, and personal growth of children and young people in out-of-home care. Funded by the Department of Families, Fairness and Housing (DFFH), KEYS provides individualised...

  • Executive Administrative Support Professional

    2 days ago

    Australia beBeeAdministration Full time $85,508 - $87,904

    About the RoleWe are seeking an Administrative Support Specialist to join our executive department on a full-time, 12-month fixed-term contract. The successful candidate will provide high-level secretarial and administrative support to designated members of the Executive Team as assigned.Arrange meetings, including preparation of agenda and minutes, and...

  • Executive Support Specialist

    15 hours ago

    Australia beBeeAdministrative Full time $62,000 - $68,000

    Administrative AssistantWe are seeking an Administrative Assistant to support our team on a full-time basis.Key responsibilities will include:Providing administrative support to the Executive ManagerMaintaining office supplies and ordering as neededOrganising events and meetingsCreating engaging meeting agendas and presentationsMaintaining a tidy and...

  • Executive Support Specialist

    2 days ago

    Australia beBeeAdministration Full time $81,000 - $93,000

    Job DescriptionWe are seeking a skilled Administration Support Professional to provide administrative assistance to our senior executives.The ideal candidate will have excellent communication skills, both verbal and written, and be able to maintain high-level documentation with accuracy and attention to detail.Responsibilities include:Preparation of...