Executive Administrative Support Professional
2 weeks ago
About the Role
We are seeking an Administrative Support Specialist to join our executive department on a full-time, 12-month fixed-term contract. The successful candidate will provide high-level secretarial and administrative support to designated members of the Executive Team as assigned.
- Arrange meetings, including preparation of agenda and minutes, and distribution of same, plus ensuring catering, teleconferencing/videoconferencing, and other support services as required.
- Manage complex diaries and events calendars.
- Handle communications, including telephone, email, and mail.
- Undertake word processing, spreadsheet, and PowerPoint functions as needed.
- Organize travel, vehicle hire, and reserve accommodation directly with preferred suppliers.
- Provide administrative support to Managers within the Directorate as required.
- Undertake projects, as instructed by Directors, and use own initiative to drive projects from commencement to completion.
- Develop marketing and promotional materials, such as newsletters, posters, and flyers.
- Manage day-to-day office management of equipment and stationery, as well as maintaining the 'bring up' system and filing system for relevant Directors.
- Liaise with and maintain effective communication with Directors, Managers, Caregivers, Group Services Executive, and external organizations.
- Meet and greet visitors for members of the Executive team where appropriate, and create a welcoming and hospitable environment both personally and via telephone and written communication.
About You
To succeed in this role, you will possess extensive experience in a comparable position, providing support at an Executive level, along with highly developed interpersonal and negotiating skills, and a sound ability to develop rapport with stakeholders. You will have advanced written communication skills, including correspondence and agenda preparation, a commitment to customer service, problem-solving abilities, discretion, and confidentiality in all matters. Above all, people will be at the core of everything you do, committing to and supporting our Mission and Values.
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