Senior Event Planner

3 days ago

Alice Springs, Northern Territory, Australia beBeeCoordinating Full time $110,000 - $130,000
Event Planning Coordinator Job Description

This position involves coordinating and executing official events, meetings, conferences, and ceremonies within a government office location.

You will serve as the primary point of contact for event logistics, including scheduling, space reservations, catering, equipment, and security requirements.

  • Liaise with internal departments, external vendors, and government stakeholders to ensure smooth event execution.
  • Develop and manage event timelines, agendas, and task lists to ensure deadlines are met.
  • Ensure all events comply with government policies, security protocols, and procurement guidelines.

You will also provide on-site support during events, coordinating set-up, execution, and tear-down. Additionally, you will track budgets, process invoices, and monitor expenditures in alignment with financial and contracting requirements.

Maintain event records, after-action reports, and feedback summaries to drive improvements for future events.

In this role, you will have the opportunity to work independently and under pressure in a fast-paced environment.

Required Skills and Qualifications

To be successful in this position, you will need:

  • Previous experience in event planning, coordination, or a related field (government or corporate preferred).
  • Strong organizational skills with the ability to manage multiple priorities simultaneously.
  • Excellent communication and interpersonal skills for working with staff, leadership, and external partners.
  • Knowledge of government protocols, procurement, and security procedures is an asset.
  • Proficiency with MS Office Suite and event management tools.
About This Role

This is an exciting opportunity to join our team and contribute to the success of our organization. We offer a dynamic work environment and opportunities for professional growth and development.

We value diversity, equity, and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

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