Administrative Services Coordinator

3 weeks ago


Melbourne, Victoria, Australia Comcare (Australian Government) Full time

About Haileybury

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Haileybury is a leading educational institution that aims to deliver an exceptional experience for its students. Our mission is to empower students to excel through leading teaching and learning programs, a wide array of opportunities, within a culture of high expectations.

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The Magenta Principles

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We strive for and achieve more than expected in our daily work, centered around the following principles:

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  • Every student matters every day
  • Every staff member matters every day
  • One inclusive community
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Job Description

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This position plays a pivotal role in ensuring the smooth and efficient operations of Haileybury's Early Learning Centre - Long Day Model. The successful candidate will oversee a range of administrative responsibilities, deliver exceptional stakeholder support, and contribute to key compliance and quality processes, all while fostering effective relationships within the ELC community.

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Key Responsibilities

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  • Coordinating and managing various administrative tasks, including scheduling, mailouts, event planning, supporting committees, preparing reports, and allocating resources within set timeframes and standards.
  • Providing high-level support and service to internal and external stakeholders, ensuring prompt resolution of issues while maintaining strict confidentiality, privacy, and compliance.
  • Supporting ELC processes, particularly in the areas of compliance, quality assurance, and performance reporting.
  • Accurately recording and managing meeting minutes, including those involving sensitive or highly confidential information.
  • Developing and maintaining effective working relationships with colleagues, parents, and other stakeholders to promote and enable efficient service delivery.
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About You

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We are seeking a team player with exceptional administration skills, outstanding organisational skills, a strong commitment to delivering excellence in customer service, and the ability to work collaboratively within a team environment while demonstrating independence, sound judgment, and initiative.

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What We Offer

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We offer a competitive salary package, further career development and opportunities, excellent on-site facilities, grounds, and working environment, secondment opportunities, and pathways to other Melbourne campuses.

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Estimated Salary: $85,000 - $110,000 per annum

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About Us

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We are committed to creating a culturally safe and supportive working environment for diverse communities. We welcome applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.



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