Executive Support Specialist

17 hours ago


Perth, Western Australia Herbert Smith Freehills Full time

We are seeking an Executive Support Specialist to join our team in Perth.

About Us

As a leading global law firm, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices, we provide premium quality, full-service legal advice.

The Opportunity

This is a 12-month parental leave cover position working Monday to Friday, 8:30 am to 5:00 pm. As an Executive Support Specialist, you will play a pivotal role working closely with our Legal Assistants to provide administrative support to legal and business services staff to enhance our client experience.

Responsibilities
  • Assist with diary management and travel arrangements;
  • Complete administrative tasks such as scanning, printing, or photocopying;
  • Assist with document creation, editing, formatting, and finalisation;
  • Prepare files for archiving and manage return and retrieval of files following firm guidelines;
  • Provide ad-hoc support to the practice groups such as dealing with incoming mail, expense management, booking meeting rooms, amending documents, and any other administrative duties.
About You

The successful candidate should possess excellent written and verbal communication skills, a team-oriented approach, exceptional attention to detail, strong understanding of Microsoft Office, exceptional time management skills, and the ability to think on your feet and adapt to a fast-paced environment.

What We Offer

We offer a competitive salary of AU$80,000 per annum, plus benefits such as paid parental leave, holistic wellbeing fund, and home office allowance. We also provide opportunities to learn on the job and a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.

Working at Herbert Smith Freehills

We strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life. We value your wellbeing, both at home and work, and we place a strong emphasis on mental health. If you need support, you'll have it, and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.



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