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Executive Office Support Specialist

1 month ago

Sydney, New South Wales, Australia Michael Page Full time
About Our Firm

Our firm is a dynamic and growing financial services company, currently based in Malvern with plans to relocate to South Melbourne in the near future. We have a team of over 40 professionals dedicated to delivering exceptional results for our clients across various financial services.

Job Summary

We are seeking an experienced Executive Office Support Specialist to join our client services team. This role will be responsible for providing administrative support to our Client Services Manager and Group Chief Executive Officer. The successful candidate will be the face of our firm, engaging with clients both virtually and in-person.

Key Responsibilities
  • Greet and welcome clients and visitors, creating a professional and friendly environment.
  • Manage incoming calls, forwarding messages to relevant team members.
  • Schedule and manage room bookings, ensuring adherence to company policies.
  • Maintain the tidiness of meeting rooms and public spaces before and after meetings.
  • Handle incoming and outgoing mail and packages.
  • Manage office supplies and place orders as needed.
  • Provide administrative support to the client services team under the direction of the Client Services Manager.
  • Assist with general office tasks such as organizing events, managing repairs and maintenance, and liaising with suppliers and contractors.
Requirements
  • Strong multitasking and organizational skills.
  • At least 12 months experience in a similar role.
  • Excellent communication and interpersonal abilities.
  • Attention to detail.
  • Proficiency in MS Office (PowerPoint, Excel, Word).
  • Professional discretion.
  • Experience with Xero (desired but not essential).
The Ideal Candidate

The successful candidate must possess a strong