Executive Support Specialist

5 days ago

Sydney, New South Wales, Australia EBR Full time
About the Role

Are you a highly skilled and organized professional seeking a challenging opportunity to provide exceptional support to senior leaders in our CBD office? We are currently looking for an Executive Support Specialist to join our Business Services team.

This is an exciting chance to work closely with two Directors, providing high-level secretarial support and contributing to the success of our organization. If you are a proactive and results-driven individual with a strong team focus, excellent communication skills, and advanced Microsoft suite proficiency, we encourage you to apply.

Key Responsibilities
  • Manage complex diaries, ensuring seamless coordination of internal and external meetings, travel arrangements, and onboarding processes.
  • Prepare and review correspondence, engagement letters, and client invoices, guaranteeing accuracy and timeliness.
  • Provide daily liaison with clients, addressing their needs, and resolving issues efficiently.
  • Assist with Director travel arrangements, including booking flights, hotels, and rental cars.
  • Liaise with the wider team to ensure seamless collaboration and information sharing.
  • Continuously develop and improve team processes, identifying areas for growth and implementing efficient solutions.
About You
  • Hold 2+ years of experience as a Personal Assistant in a professional services environment, preferably within a similar industry.
  • Demonstrate a proactive attitude, strong organizational skills, and excellent time management abilities.
  • Show a strong team-focused approach, excellent written and verbal communication skills, and advanced proficiency in Microsoft Office and Outlook.
Salary and Benefits

We offer a competitive salary package, estimated at around $65,000 - $75,000 per annum, depending on experience and qualifications. Additionally, you will enjoy a range of benefits, including opportunities for career growth, flexible working hours, and a dynamic work environment.

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