Support Operations Officer

5 days ago

Brisbane, Queensland, Australia beBeeAdministration Full time $72,312 - $85,755
Job Title: Support Operations Officer

We are seeking an experienced Support Operations Officer to join our team. In this role, you will be responsible for providing high-level administrative support across various departments.

Key Responsibilities:

  • Provide data entry and enquiry functions on database programs.
  • Examine incoming correspondence to determine action.
  • Distribute and register incoming and outgoing correspondence.
  • Undertake general administrative duties as requested, including diary management, organizing meetings and travel arrangements.
  • Provide advice on administration aspects of the area operations.
  • Designate cost codes and arrange approval of invoices.
  • Liaise with officers at all levels within both public and private sectors in relation to office activities.
  • Manage own work-flow by negotiating and confirming work priorities for completion.
  • Evaluate the efficiency of current processes and implement improvements.
  • Ensure the security of files and appropriate access to files by relevant staff and approved external agencies.
  • Process visitor bookings for the centre.
  • Provide information about visitor booking processes and answer queries on the day of the visit.
  • Accounts receivable and accounts payable functions in SAP.
  • Support stock control functions using MYOB.
  • Undertake procurement and financial processing duties requiring financial reporting, purchase orders, corporate card reconciliation, monitoring of transactions, and banking as required.
  • Control and maintain prisoner trust funds, prepare necessary documentation for banking, and attend to general enquiries regarding prisoners' trust monies.
  • Check and compile weekly prisoner remuneration payments, including payment of amenities allowance and board and lodging where applicable.
  • Prepare discharge documentation relating to any trust monies held, including travel arrangements for prisoners.
  • Prepare documentation for valuables and monies for prisoner's transfer, monthly reconciliations, and disposal of unclaimed cash and valuables.
  • Provide administration for asset and fleet management.

This is a challenging and rewarding role that requires strong organizational and communication skills. If you have experience in administrative support and are looking for a new challenge, we encourage you to apply.

Required Skills and Qualifications:

  • High school diploma or equivalent.
  • Experience in administrative support, preferably in a fast-paced environment.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and as part of a team.
  • Basic computer skills, including Microsoft Office and Google Suite.
  • Knowledge of SAP and MYOB software.

Benefits:

  • Ongoing training and professional development opportunities.
  • A supportive and dynamic work environment.
  • A competitive salary and benefits package.

How to Apply:

Please submit your resume and cover letter to us by [insert date]. We look forward to hearing from you.

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