Front Office Coordinator

7 days ago

Melbourne, Victoria, Australia beBeeReceptionist Full time $46,880 - $59,120

Job Title: Front Office Coordinator

We are seeking an experienced professional to fill a key role in our organization. This position contributes to the smooth operation of our head office by providing support for front desk, administration, and support functions.

The successful candidate will be responsible for:

  • Receiving Visitors/Phone Calls: Providing a welcoming and professional experience for visitors and callers, ensuring they are directed to the appropriate person or department.
  • Maintaining Reception Area: Ensuring the reception area, meeting rooms, and common areas are tidy and inviting at all times.
  • Meeting Room and Teleconference Bookings: Assisting with booking meetings and teleconferences, including arranging catering and IT requirements as needed.
  • Audio Visual Support: Providing basic assistance with audio visual equipment in meeting rooms.
  • Supply Management: Maintaining supplies for both external visitors and staff, including kitchen supplies such as milk, biscuits, cleaning items.
  • Mail and Courier Processing: Processing incoming and outgoing mail and couriers efficiently and effectively.
  • Office Stationery and Supplies: Ordering and maintaining office stationery, postage, and grocery supplies.

To be successful in this role, you will have:

  • Proven Experience: Previous experience working in a similar role, preferably in a busy office environment.
  • Customer Service Skills: Excellent customer service skills, with the ability to adapt to changing environments and provide a positive experience for visitors and callers.
  • Communication Skills: Excellent communication skills, with the ability to work effectively with colleagues and stakeholders.
  • Technical Skills: Proficient skills in Microsoft Suite packages, including Word, Excel, and PowerPoint.

This is an excellent opportunity for someone who is highly organized, efficient, and able to work well under pressure. If you have the required skills and experience, we encourage you to apply for this exciting opportunity.

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