Administrative Support Specialist

4 weeks ago

Perth, Western Australia Hudson Australia Full time
About the Role

We are seeking an Administrative Assistant to support our rapidly expanding operations in environmental sustainability. As a key member of our team, you will provide essential administrative support to help deliver biodiversity-rich environmental plantings, contributing to meaningful carbon sequestration projects across Western Australia.

Key Responsibilities
  • General bookkeeping tasks, including invoice processing and credit card reconciliations.
  • Collecting, scanning, photocopying, and filing documents.
  • Monitoring and responding to emails and maintaining the filing system.
  • Updating subcontractor databases and reviewing accounting reports.
  • Booking accommodation and travel for team members.
  • Coordinating new starter setup and greeting office visitors.
  • Reception duties, including answering phone calls and greeting clients.
  • Assisting with the printing of promotional materials.
  • Organising meetings and events, including arranging catering.
  • Maintaining office supplies, cleanliness, and adhering to safety standards.
Key Requirements
  • Previous experience in an administrative support role.
  • Proficiency in Microsoft Office suite; experience with Xero is a plus.
  • Strong attention to detail with the ability to work quickly and accurately.
  • Excellent verbal and written communication skills.
  • A proactive attitude, with strong organisational and multitasking abilities.
  • Polite and professional phone manner.
  • A valid driver's license.
Why Join Us?
  • Be part of a purpose-driven organisation committed to enhancing biodiversity and supporting Australia's carbon reduction goals.
  • Work in a flexible, casual role with the potential for varying hours each week depending on business needs.
  • Competitive hourly rate and the opportunity to work with a passionate, supportive team.

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