Executive Support Professional

2 weeks ago

Perth, Western Australia beBeeAdministrative Full time $85,508 - $87,704
Personal Assistant Job Description

Your Role at Our Executive Department

We are seeking a highly skilled Personal Assistant to join our team on a full-time, 12-month fixed-term contract.

The successful candidate will provide high-level secretarial and administrative support to designated members of the Executive Team as assigned.

  • Arrange meetings, including preparation of agenda and minutes and distribution of same, plus ensuring catering, secretarial, teleconferencing / videoconferencing, and other support services as required.
  • Complex diary and events calendar management.
  • Communications management including telephone, email, mail.
  • Undertake word processing, spread sheeting, and PowerPoint functions as required.
  • Organise travel, vehicle hire and reserve accommodation directly with preferred suppliers.
  • Provide administrative support to the Managers within the Directorate as required.
  • Undertake projects, as instructed by the Directors, and use own initiative to drive projects from commencement to completion.
  • Development of marketing and promotional materials such as newsletters, posters and flyers.
  • Manage day-to-day office management of equipment and stationery as well as maintaining the 'bring up' system and filing system for relevant Directors.
  • Liaise with and maintain effective and cooperative communication with Directors, Managers, Caregivers, Group Services Executive and external organisations.
  • Meeting and greeting visitors for members of the Executive team where appropriate as well as creating a welcoming and hospitable environment both personally and via telephone and written communication.
Requirements and Skills

To succeed in this role you will require:

  • Extensive experience in a comparable role, providing support at an Executive level.
  • Highly developed interpersonal and negotiating skills, with a sound ability to develop rapport with stakeholders.
  • Advanced written communication skills, including correspondence and agenda preparation.
  • A commitment to customer service with the ability to problem solve and discretion and confidentiality in all matters.
Benefits

We offer:

  • A salary package up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses.
  • Options to salary package benefits above the FBT cap on items such as: novated leasing work related expenses, self-education and additional superannuation.
  • A healthy work-life balance through flexible work options, additional purchased leave & well-being programs.
  • Employee discount on St John of God Hospital & Medical Services and Private Health Insurance.
  • Access to fitness and wellbeing benefits through Fitness Passport.
How to Apply

If you believe you have the necessary skills and qualifications to excel in this role, please submit your application for consideration. We look forward to hearing from you.

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