Career-Builder: Portfolio Administrator

4 days ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $80,000 - $120,000
Job Opportunity: Senior Administrative Support

This role is an opportunity to provide high-level support to senior leaders in a complex financial services organization.

The successful candidate will be responsible for managing calendars, preparing documents, coordinating meetings, and handling correspondence. They will also take on additional responsibilities that enable decision-making and delivery at scale, including raising purchase orders, approving contractor timesheets, and assisting with invoicing.

In this role, you will act as a trusted partner to executives who are accountable for steering major initiatives within a nationally significant merger.

Key Responsibilities:

  • Provide proactive support to senior executives with portfolio-wide accountabilities
  • Manage complex calendars, meetings, and documentation for executive and board-level stakeholders
  • Raise purchase orders, assist with invoicing, and approve contractor timesheets
  • Coordinate across multiple projects and streams within the portfolio to keep priorities aligned
  • Prepare high-quality documents, reports, and communications for senior stakeholders
  • Balance office presence with flexible work-from-home arrangements

Requirements:

  • Proven experience as an Executive Assistant supporting senior leaders at the portfolio or enterprise level in large and complex organizations
  • Strong background in financial services, such as superannuation, insurance, or banking
  • Confidence with financial and administrative processes, including purchase orders, invoicing, and approvals
  • Highly organized, discreet, and solutions-focused, with the ability to anticipate needs in a fast-paced environment
  • Excellent written and verbal communication skills

This is a career-building contract in the financial services industry, supporting executives with portfolio-wide responsibilities at the center of one of the most significant transformations in Australia.

What You Will Gain:

  • A unique opportunity to contribute to a nationally significant merger
  • Experience working with senior executives in a complex financial services organization
  • Development of strong organizational and administrative skills
  • Collaborative work environment with a team of professionals

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