Portfolio Administrator

7 days ago

Brisbane, Queensland, Australia Killik & Co Full time

Overview
Location Ipswich Salary Competitive salary plus a generous benefits package Application Deadline Monday, October 6, 2025 Job Summary
We are looking for a Portfolio Administrator to provide administrative support to the Fixed Income team, in the following areas - Portfolio Management Support for the Fixed Income service, Research Support, meeting preparation, and dealing with ad-hoc enquiries. This role will be based in our Ipswich office but supporting the team at our Mayfair office, and will require regular travel to that office.
Key Accountabilities
Portfolio Management Support
Maintaining the client databsae
Monitoring of cash flows and stock transfers
Monitoring existing portfolio cash levels
Checking management fees, monitoring pay-aways,and journals
Checking contract notes
Providing support in execution and reporting of trades
Responding to emails
Research Support
Proof-reading research content
Keep records up to date
Maintain research intranet
Keep bond list up to date
Meeting Preparation
Gathering data for reports and meeting agenda items
Production of reports
Drafting presentations/updates for client and internal meetings
Ad-hoc Enquiries
Answering enquiries from other internal teams
Answering enquiries from the Investment Managers
Production of ad-hoc charts
Key Competencies
Getting Things Done
: Delivers on agreed objectives promptly; prioritises workload; remains professional under pressure;
Communication & Sharing Knowledge
: Confident, clear and accurate with all communication; maintains accurate records and makes effective use of new technology;
Customer Service
: Positive attitude to find solutions in line with FCAprinciples; Uses customer feedback to improve service;
Effectiveness & Adaptability
: Able to maintain a high volume of work, striving for continual improvements; understands individual contribution in relation to corporate objectives; presents a positive image and approach to change; and
Team Working
: Shares knowledge, skills and experience with colleagues; understands team goals; is cooperative and supportive of others.
Candidate Profile
Good standard of education (A-level or equivalent)
Previous administration experience
Proficiency in Excel
Excellent communication skills - verbal and written
An understanding or interest in financial markets, particularly Bonds, would be advantageous
Contractual Hours
8.00am to 5.30pm, Monday to Friday
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