Administrative Coordinator

2 weeks ago

Perth, Western Australia beBeeDocument Full time $90,000 - $125,000

About this role

This is a full-time position based at our head office with future flexible working opportunities. As a Document Manager, you will be responsible for managing documentation across various systems and deliverables within the Project Management Office Team.

Main duties:

  • Manage documentation across a variety of systems and deliverables, ensuring compliance and accuracy.
  • Maintain the project management database to ensure up-to-date information is available.
  • Management and tracking of centralised mailboxes to facilitate efficient communication.
  • Provide timely reports associated with the Project Management Office Team.
  • Maintain project data reporting requirements, identifying areas for improvement.
  • Assist project managers with the launch of Requests for Quote, supporting strategic decision-making.
  • Collect and upload evidentiary documents supporting project lifecycle, ensuring transparency and accountability.
  • Handle vendor/subcontractor queries, providing effective communication and resolution.
  • Closely work with project controls coordinators to ensure data integrity and consistency.
  • Regular interaction with Defence systems, adhering to security protocols.
  • Identify and contribute to process improvements, enhancing efficiency and effectiveness.

Requirements:

  • Previous experience in a busy administrative support role, preferably in the Defence sector.
  • Able to work autonomously with high motivation and energy, prioritising tasks effectively.
  • Strong written and verbal communication skills, facilitating collaboration and engagement.
  • Proficient skills in Microsoft Office Suite, including data analysis and reporting.
  • Able to work with in-house software systems, adapting to new technologies.

Conditions:

  • Eligible to obtain and maintain Defence Security Clearance.
  • Australian citizenship required, as per government regulations.
  • National Police Clearance check required, ensuring a safe working environment.

In this challenging role, you will have the opportunity to develop your skills and expertise in document management, project coordination, and team collaboration. If you are a motivated and organized individual, looking for a new challenge, please consider applying.

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