Administrative Coordinator

17 hours ago

Perth, Western Australia beBeeAdministrative Full time $75,000 - $95,000
Job Summary

We are seeking a highly skilled and proactive Administrative Coordinator to join our team. The successful candidate will play a vital role in supporting the delivery of renewable energy construction projects by providing high-quality administrative support to our site-based management team.

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This is an exciting opportunity for someone who thrives in a dynamic, fast-paced environment and enjoys being at the heart of project activity. As an Administrative Coordinator, you will be responsible for ensuring smooth day-to-day operations through effective coordination of documentation, logistics, procurement, and financial processes.

  • Provide high-quality administrative support to the site-based team, ensuring smooth and compliant day-to-day operations.
  • Manage site documentation and correspondence, including contract files, registers, and meeting minutes.
  • Coordinate procurement and financial processes, such as raising purchase orders, processing invoices, and reconciling vendor issues.
  • Support site logistics, including team mobilisation, accommodation arrangements, and supply coordination.
  • Liaise with contractors, subcontractors, and service providers to ensure timely communication and resolution of administrative matters.

Requirements

  • A minimum of 2 years' experience in an administrative environment, with strong skills in document management, filing systems, and keyboard proficiency.
  • High-level proficiency in Microsoft Word, Excel, and PowerPoint, with the ability to produce clear, accurate documentation and reports.
  • Experience in contract administration and familiarity with procurement and financial processes, including invoice management.
  • Demonstrated ability to work effectively in a site-based project environment, with strong attention to detail, time management, and a collaborative mindset.
  • An awareness of community expectations, with a respectful and professional approach to stakeholder engagement and project impact.
What You Will Bring:
  • Strong organisational skills and attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Proactive problem-solving skills and a service-oriented mindset.

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