Office Support Specialist

1 week ago

Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000

Job Title: Office Support Specialist

We are seeking a highly skilled and organized professional to join our team as an Office Support Specialist. In this role, you will play a key part in supporting our clients and their families by providing administrative assistance and maintaining accurate records.

About the Role

  • Reporting to the Senior Care Manager, the Office Support Specialist will assist with all administrative tasks including data entry, document management, and spreadsheet maintenance.
  • Maintain and update databases and spreadsheets to ensure accuracy and completeness.
  • Screen through new consumers from the intake officers ensuring all files and paperwork are accurate & correct before allocating to Care Managers.
  • Liaise with services for new consumers, check in with them at later dates and record services.
  • Maintain & update Service Providers Register.
  • Post care plan reviews to consumers when required and follow up signatures & upload to consumers' file
  • Prepare agendas for meetings as directed by Manager and distribute and take minutes of meetings, document and distribute.
  • Arrange presentations and speakers for team training as directed by Manager.
  • Allocation of care recipients to care managers as required.
  • Maintain a current, accurate and confidential reporting system.
  • Other ad-hoc administration duties as required.

Your Skills & Experience

  • Fluent Mandarin and English verbal and written communication is a must.
  • Certificate III in Business (or similar) highly desired
  • Proven experience in an administration, office or scheduling role.
  • Microsoft Office Suite and Procura Software experience is desirable.
  • The right to work in Australia.
  • National Police Clearance or willingness to obtain (we will organize via WorkPro at no cost).
  • Proof of Covid Vaccination.

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