Strategic Support Officer

1 week ago

Brisbane, Queensland, Australia beBeeExecutive Full time $120,000 - $140,000
Job Description

We are seeking an experienced Executive Assistant to support our Chief Executive Officer in a dynamic team environment with strong company values.

This is an exceptional opportunity for an experienced Executive Assistant to contribute to the success of the Board and leadership team through high-level board secretariat support.

You will work in a values-driven organisation with a highly respected reputation in their field. You will provide strategic support and operational assistance across sensitive and confidential issues, and be a true partner to the CEO.

Key Responsibilities:

  • Provide high-level executive support to the CEO, managing the CEO's diary appointments, scheduling meetings, coordinating travel arrangements, and scheduling meetings to facilitate effective business operations;
  • Coordinate meetings with the CEO's direct reports, including monitoring actions arising from these meetings, taking minutes, and creating agendas and papers;
  • Action financial support for the CEO, including processing invoices, credit card expenses, and ensuring submission of claims and reimbursements;
  • Draft, prepare, and coordinate high-level communication, including correspondence, submissions, reports, and presentations, and monitor all correspondence to ensure a prompt and accurate response;
  • Partner with the CEO to proactively support all Board members while overseeing and actioning the circulation of Board papers, and providing high-level board secretariat support through scheduling, agendas, minutes, and monitoring action items, etc.
Required Skills and Qualifications

You will have:

  • Demonstrated experience supporting a C-suite leader;
  • Extensive experience interacting with multiple stakeholders;
  • An adaptive communication style to ensure an open, professional, and friendly manner to all levels within the organisation;
  • A flexible work approach to meet the varying demands of an ever-changing and fast-moving environment;
  • The ability to professionally manage scheduling conflicts and recommend appropriate solutions;
Benefits

This role offers the opportunity to work in a reputable health organisation with a highly respected reputation in their field. You will have the chance to develop your skills and experience in a dynamic team environment with strong company values.

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