Senior Project Administrator: Document Control Specialist

3 days ago

Brisbane, Queensland, Australia beBeeDocumentController Full time $90,000 - $120,000
About Our Opportunity

As a key member of our project team, you will be responsible for the successful delivery of major projects by managing project documentation, information systems and general administration work.

This involves maintaining accurate records, ensuring compliance with document management standards and procedures, and coordinating with project managers, engineers and external stakeholders to ensure timely submission and retrieval of documents.

Key Responsibilities:
  • Maintaining, updating and controlling project documentation in line with company requirements
  • Managing document workflows, including reviews, approvals, revisions and version control
  • Ensuring compliance with document management standards, procedures and governance processes
  • Coordinating with project managers, engineers and external stakeholders to ensure timely submission and retrieval of documents
  • Preparing and distributing reports, registers and status updates to the project team and stakeholders
  • Supporting the setup and ongoing management of electronic document management systems (EDMS)

You will also perform administrative duties such as setting up meeting rooms, taking minutes, ordering stationery and consumables, and diary management.

Requirements:

To excel in this role, you will need:

  • Recent experience in document control, records management or a related role within construction, infrastructure or engineering projects
  • Strong attention to detail and ability to maintain accuracy across large volumes of data
  • Familiarity with EDMS platforms and Microsoft Office Suite
  • Strong communication and organisational skills with ability to prioritise tasks in a fast-paced project environment
  • A collaborative mindset and ability to build positive relationships across project teams and stakeholders
What We Offer:

We offer:

  • Career development opportunities within a growing organisation
  • A hybrid working environment with autonomy and flexibility
  • A supportive management team that prioritises staff development
  • The chance to contribute to multi-sector building and infrastructure projects

This is a compelling opportunity for detail-oriented professionals who want to play an integral role in the delivery of major infrastructure projects while shaping their own career path.

We support a diverse and inclusive work environment and encourage applications from people of all ages, sexual orientations, nationalities, backgrounds and cultures.

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