Pre Admission Administrative Coordinator

3 days ago

Ballarat, Victoria, Australia beBeeAdministrative Full time $67,480 - $68,740

About Us

Job Description

We are seeking a highly skilled and organized Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support in a fast-paced environment, ensuring the smooth operation of our Pre-Admission Unit.

 

Key Responsibilities
  • Provide exceptional reception, clerical, and administrative support to ensure efficient service delivery.
  • Coordinate and manage patient appointments, ensuring timely reminders and follow-ups.
  • Collate and prepare clinic notes, booking cards, and consent forms with accuracy and attention to detail.
  • Liaise with the Booking Office and Surgical Liaison Nurse to manage patient waitlists for surgery.
  • Promote effective teamwork within the unit, collaborating with internal and external service providers to achieve optimal results.
  • Contribute to data collection for Key Performance Indicators (KPIs) to support service efficiency.

 

Requirements
  • Strong knowledge of medical terminology and high-level computer literacy, including experience with IBA Patient Administration Systems, VINAH, and Microsoft Excel.
  • Proven administrative experience with excellent organizational and planning skills, capable of working independently and accurately.
  • Effective time management and prioritization skills, especially in high-pressure or fast-paced environments.
  • Excellent communication and interpersonal skills, with the ability to relate well to medical, nursing, and allied health staff.
  • Demonstrated adaptability to change management processes and willingness to support new implementation.
  • Commitment to continuous learning, teamwork, and delivering high-quality customer service.

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