Dedicated Administrative Support Professional Wanted

1 week ago

South Hedland, Western Australia Silver Chain Group Limited Full time

Silverchain Group Limited is seeking an experienced and dedicated Office Assistant to join our team in Hedland on a permanent part-time basis. This role involves working three days per week, Monday, Wednesday, and Thursday, from 8am – 1pm or 9am – 2pm.

Key Responsibilities
  • Maintaining client and provider records in a timely and accurate manner.
  • Coordinating fleet activities and ensuring efficient communication with stakeholders.
  • Scheduling meetings and appointments, including internal and external parties, to ensure smooth administrative operations.
  • Processing financial documents accurately, including invoices, to maintain transparency and compliance.
  • Providing exceptional customer service through multiple channels, ensuring a high standard of interaction with clients and colleagues.
  • Ensuring timely and accurate processing of client/employee/supplier documentation, maintaining confidentiality when required.
  • Distributing incoming calls, faxes, and emails to relevant parties to guarantee seamless customer service.
  • Liaising with internal stakeholders to ensure mandatory training requirements are met, promoting a culture of compliance and development.
  • Supporting the onboarding process for new providers, ensuring a smooth transition into the organization.
About You
  • You will be able to prioritize high-volume workloads effectively, multitask, and demonstrate strong attention to detail.
  • A well-developed understanding of Microsoft Office – Word, Excel, Outlook – is essential for this role.
  • Excellent written and interpersonal skills are necessary for effective communication with diverse stakeholders.
  • Flexibility and adaptability are key to thriving in a dynamic work environment.
  • Previous experience with data entry in complex systems is highly desirable, but not essential.
  • Personal integrity and respect for confidential information are vital qualities for success in this position.
Benefits
  • A competitive hourly rate plus superannuation benefits.
  • The opportunity to salary package up to $18,550 per annum.
  • Leave loading payments and the chance to purchase extra leave.
  • A supportive team environment that fosters growth and development.
  • Health care benefits and access to a social club.

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