Administrative Support Specialist

2 weeks ago


Melbourne, Victoria, Australia beBeeAdministration Full time $60,000 - $80,000
Job Title

Business Administration Coordinator


Job Description

We are seeking a skilled and organized individual to provide high-level administrative support to our Leadership Team. The ideal candidate will have experience in administration, office management, or executive support.

  • Provide comprehensive administrative support to the CEO, COO, and Leadership Team.
  • Prepare agendas, take minutes, and coordinate follow-up for meetings.
  • Draft, proofread, and format reports, correspondence, and presentations.
  • Oversee office operations, supplies, and vendor relationships.
  • Coordinate internal staff events and engagement activities.
  • Act as Return to Work Coordinator (training provided if needed).
  • Support People & Culture administration including onboarding, offboarding, employee records, and engagement initiatives.
  • Assist with learning & development coordination and administration.

Requirements

To succeed in this role, you will bring:

  • 3+ years' experience in administration, office management, or executive support.
  • Excellent organisational and time management skills.
  • Strong written and verbal communication skills.
  • High levels of discretion, professionalism, and attention to detail.
  • Proficiency with Microsoft Office, Teams, and calendar/email systems.
  • A proactive, solutions-focused mindset and the ability to work independently and collaboratively.

Desirable qualifications include a Certificate IV/Diploma in Business Administration, Management, or related field.


Why Choose Us?

At Hearth, we offer a collaborative, values-driven environment where your initiative and contributions are valued.



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