Administrative Support Specialist
1 day ago
Job Description
We are seeking an experienced and detail-oriented Administrative Support Specialist to join our team. As the first point of contact for our clients, your role is essential in creating a professional and welcoming experience from the moment someone walks through our door or calls the office.
Your primary responsibility will be to manage day-to-day front desk responsibilities, providing general administrative support to help keep the office running smoothly. This includes greeting clients and visitors in a professional and friendly manner, answering and directing phone calls with clarity and discretion, and managing meeting rooms to ensure spaces are presentable.
In addition, you will be responsible for handling incoming/outgoing mail and couriers, providing administrative support such as scanning and document preparation, ordering office supplies, and assisting with general office upkeep.
Key Responsibilities:
- Greet clients and visitors in a professional and friendly manner
- Answer and direct phone calls with clarity and discretion
- Manage meeting room and ensure spaces are presentable
- Handle incoming/outgoing mail and couriers
- Provide administrative support such as scanning and document preparation
- Order office supplies and assist with general office upkeep
Requirements:
- Previous experience in an administrative support role (experience in a legal or professional services setting is a plus)
- Strong interpersonal and communication skills
- Well-presented, with a professional and courteous manner
- Organised, reliable, and able to manage multiple tasks efficiently
- Proficient in Microsoft Office (Outlook, Word, Excel)
Benefits:
- A close-knit, supportive work environment
- Open door policy - no question is a silly question
- Convenient office hours: 8:30am – 5:00pm
- Morning tea every second week and end of month drinks
About Us:
We are a boutique commercial law firm located in Melbourne CBD. We're looking for a reliable and friendly Administrative Support Specialist to be the welcoming face of our firm.
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