Chief Executive Officer Support Specialist

4 weeks ago

Sydney, New South Wales, Australia Knight Frank Full time

About Knight Frank:

We are a global property powerhouse dedicated to providing our clients the best advice across commercial and residential property transactional and advisory services. With a 125-year heritage, we have established ourselves as the world's most successful privately-owned property agency and consultancy.

Knight Frank is a place where you can bring your whole self to work. That's what makes us a diverse collection of experts, problem solvers and innovators. Our purpose is to empower and encourage our people to think differently about how we can make a positive impact as a firm.

The Role:

We are seeking an experienced and highly motivated Chief Executive Officer (CEO) Support Specialist to join our Sydney CBD team. The successful candidate will be responsible for ensuring that our CEO is able to meet his individual and the Company's vision, strategy, and goals by supporting his daily activities.

This role represents the Executive Group by role modelling behaviours such as professionalism, team working, confidentiality, and respect. Additionally, this role provides the Executive Group with important insights into what is happening in the organisation by being a trusted confidante to employees at all levels of the organization.

Key Responsibilities:

  • Strategic Time Management: Proactively manage and optimize the CEO's schedule, appointments, and travel arrangements to ensure efficient use of their time.
  • Information Management: Act as a gatekeeper for the CEO by reviewing, researching, and redirecting correspondence, drafting letters and documents, and collecting and analyzing information to facilitate effective decision-making.
  • Financial Administration: Prepare expense reports, liaise with the Corporate Finance department as needed, and manage other financial administrative tasks related to the CEO's activities.
  • Relationship Building: Cultivate and maintain strong relationships with the Knight Frank Australia (KFA) Board and their support teams, acting as a liaison and ensuring seamless communication and collaboration.
  • Event Planning: Plan and execute national executive conferences in consultation with the Executive Group, ensuring alignment with company objectives and creating impactful experiences for attendees.
  • Executive Insights: Serve as a trusted confidante to employees at all levels, gathering insights and providing the Executive Group with a comprehensive understanding of the organization's dynamics and perspectives.

What You'll Need:

  • Minimum 5 years' experience as a Personal or Executive Assistant
  • Advanced in Microsoft packages – particularly Word, Outlook, PowerPoint and Excel
  • Discretion dealing with confidential information
  • Excellent verbal and written communication skills in order to liaise with clients and draft correspondence and documentation; advanced level of spelling and grammar
  • Exceptional attention to detail and high level of accuracy at all times
  • Demonstrated problem analysis and problem-solving skills
  • Ability to exercise good judgement, logical decision-making and escalate issues appropriately

Salary: AU$120,000 - AU$150,000 per annum

Benefits:

  • Competitive remuneration package
  • Career development opportunities such as internal and external mentoring, leadership education training, and study leave to focus on your personal growth
  • A generous 16-week parental scheme plus superannuation for a full 12 months
  • Birthday leave
  • Swap around a public holiday for a cultural swap day
  • Two Wellness Days to allow you to focus on your own physical and mental wellbeing
  • A workplace where you can access 2 weeks additional leave each year so you can take that extra break with family or friends
  • We applaud your need to give back to the community and give you 2 paid volunteer days each year to support one of our-affiliated charities
  • Our reward platform 'The Vault' which gives you access to a great range of discounts at popular retailers and supermarkets as well as lifestyle benefits and corporate discounts
  • Because life can throw the unexpected at us, we help subsidise private health insurance excess, if you or an immediate family member requires hospitalisation

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