Senior Support Specialist

1 day ago

Parramatta Park, Queensland, Australia beBeeAdministrative Full time $113,574 - $125,720
Job Title: Executive Coordinator

The role of an Executive Coordinator involves supporting the Executive in managing, identifying and prioritising their workload. This includes maintaining a thorough understanding of divisional priorities, Homes NSW-wide matters and ministerial issues.

This requires preparing and coordinating efficient preparation and delivery of briefing notes, correspondence and advice tailored for diverse audiences including Ministers, the Secretary, Deputy Secretary, Homes NSW, the Department, other Government agencies and key stakeholders.

  • Manage urgent information requests on behalf of the Executive Director and Executives, ensuring timely responses aligned with Divisional, Homes NSW, Departmental and Ministerial priorities.
  • Prepare high-quality correspondence, briefings and advice across a range of sensitive issues to support informed decision-making.
  • Provide timely advice and ensure responses meet deadlines and quality standards.
  • Coordinate information and collaboration across work units for ministerial correspondence, parliamentary questions, speeches and other key documents.
  • Deliver executive support services, including scheduling, meeting coordination, agenda preparation and event planning aligned with divisional objectives.
Key Responsibilities:
  • Operate in a high-pressure environment requiring quick turnarounds, tailored responses and exceptional attention to detail.
  • Work collaboratively with various teams to achieve divisional objectives.
  • Utilise advanced knowledge and skills in MS Office applications (Word, Excel, PowerPoint, Outlook), SAP.
  • Core financial administration tasks such as processing invoices, generating purchase orders and maintaining accurate financial records.
  • Exceptional attention to detail and organisational skills.
  • Ability to juggle multiple projects in a high-pressure environment where priorities can rapidly change.
  • Strong work ethic and problem-solving skills.
  • Understanding of organisational management principles, structures and processes.

The ideal candidate will possess a unique blend of administrative, technical and interpersonal skills. If you are a motivated and detail-oriented individual who excels in fast-paced environments, we encourage you to apply.

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