Administrative Support Specialist
6 days ago
The Administration Assistant is a key role within our firm, responsible for providing administrative support across various functions. This includes general office administration, clerical and filing, ASIC correspondence and compliance, client experience and hospitality, and team administration.
This role requires a detail-oriented and proactive individual with strong organisational skills and attention to detail. The successful candidate will support the smooth operation of our firm and delivery of exceptional client services.
Key Responsibilities- Provide general administrative and clerical support, including managing correspondence, phone calls, office supplies, and backing up the Client Experience Officer.
- Support the business function with tasks such as data entry, file organization, and preparation of client documentation, while managing the archiving process and mail distribution.
- Assist in managing ASIC compliance, including the preparation and lodgement of necessary forms, maintaining company registers, and supporting the team with ASIC-related documentation.
- Welcome clients and visitors, coordinate client meetings, and provide administrative support for client presentations and materials.
- Maintain office cleanliness and functionality, oversee facilities management, and ensure compliance with health and safety regulations.
- Collaborate with team assistants and the Practice Management Group, support firm-wide meetings and events, and contribute to updating and maintaining firm policies and processes.
- High school/SACE equivalent qualification.
- Experience delivering high-level support in a similar administrative/clerical role.
- Proficient typist with a minimum typing speed of 60 wpm and 98% accuracy.
- Proficient user of MS Office Suite products including Word, Excel, Outlook, Teams.
- Excellent organisational and time management abilities, with a keen eye for detail and the ability to multitask.
- Strong communication and interpersonal skills, with a friendly and professional demeanour.
- Strong time management skills with the ability to be agile with changing priorities and deadlines.
- Ability to work independently, with supervisor, and staff.
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