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Event Coordinator

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Alice Springs, Northern Territory, Australia beBeeEvent Full time $60,000 - $70,000
Event Manager Role

This is an exciting opportunity to work in a fast-paced environment, coordinating events and ensuring their success. As an Event Manager, you will be responsible for attracting new clients, preparing quotes, tracking requests, satisfying clients, supporting colleagues, and handing over event plans.

Key Responsibilities
  • Coordinate event details with clients, including menus, beverages, room layouts, audio visual equipment, schedules, themes, décor, entertainment, exhibitions, accommodation, billing details, invoicing, floor plans, delivery of store requisitions as required, final numbers, etc.
  • Ensure that event details are clearly communicated to all parties in a professional and timely manner.
  • Organize and conduct Convention Centre familiarizations and client appointments.
  • Regular liaison between the Convention Centre Manager and Event Executives to ensure consistency in information and follow through with event requirements.
  • Assist and coach Convention Centre Event Executives skills sets and professional development within events.
  • Work collaboratively with Convention Centre Manager, develop ideas for increasing revenue and managing expenditure.
  • Be aware of the 12 weeks ahead of listed events.
  • Along with the team of Event Executives, achieve and exceed sales targets and customer service standards.
  • Work closely with ASPCC manager and ASPCC Ops Manager.
  • Liaise daily with key departments leaders.
  • Ensure working hours are flexible to cater for the needs of events.
Requirements
  • A hospitality qualification or equivalent, and/or formal qualifications that enable success within this position.
  • Minimum 5 years in event coordination, essential.
  • Previous banquets operations experience.
  • Food & Beverage operational knowledge.
  • Experience with Opera software system.
  • An understanding of MYOB, Word and Excel.
  • Ability to build, maintain and strengthen existing customer and staff relationships.
  • Ability to perform under pressure in a fast-paced environment, taking the initiative, prioritizing, working collaboratively.
  • Motivated to learn new skills and techniques.
  • Strong people relations, listening, cultural awareness, and negotiation skills.
  • Smart and tidy in appearance, and when appropriate, Lasseters uniform.
  • Flexible, reliable, and responsive to a range of work situations.
  • Good written and verbal communication skills.
Benefits

This role offers the opportunity to work in a dynamic environment, utilizing your skills and expertise to deliver exceptional results. You will have the chance to work collaboratively with a talented team, developing new skills and growing professionally.