Executive Administrative Coordinator

7 days ago

North Ryde, New South Wales, Australia Edwards Lifesciences Full time

Make a significant impact on global healthcare. The Administration division at Edwards Lifesciences plays a vital role in our operations. By becoming a part of this division, you will assist our leadership in their daily functions, enabling them to make informed decisions that benefit the patients we serve. Your responsibilities will include organizing essential meetings and events, aiding in the onboarding process for new employees, and ensuring that the teams you support have the necessary resources to thrive.

Key Responsibilities:

  • Conduct general administrative tasks such as managing phone communications, maintaining filing systems, and drafting various correspondence with minimal supervision.
  • Oversee the scheduling and calendar management for executives, ensuring precision and attention to detail; organize and facilitate meetings and events as requested; arrange domestic and international travel in accordance with established guidelines.
  • Establish and nurture relationships with external vendors pertinent to events, including accommodations, dining, event planning agencies, entertainment providers, and other stakeholders.
  • Provide support for various administrative functions, including travel logistics (e.g., flights, car rentals, lodging), processing travel expenses, customizing business presentations, and documenting meeting minutes.
  • Undertake special projects as dictated by the needs of the organization.

Education and Experience:

  • Bachelor's Degree in a relevant field.
  • A minimum of 4 years of experience in a multinational corporate environment.

Additional Skills:

  • Proficient in building collaborative relationships both internally and externally.
  • Strong organizational and time management capabilities.
  • Excellent verbal and written communication skills across all levels of the organization.
  • Self-driven and goal-oriented with a high energy level.
  • Advanced proficiency in MS Office Suite, including Word, PowerPoint, and Excel.
  • Exceptional problem-solving, analytical, and critical thinking abilities.
  • Meticulous attention to detail and the ability to meet deadlines.
  • Comprehensive understanding of company policies and procedures.
  • Capability to handle confidential information with the utmost discretion.
  • Skillful in prioritizing multiple objectives in a dynamic environment.
  • Professional interaction with all organizational levels.

In return, you will be part of a remarkable culture that prioritizes patient care while recognizing that our employees are our greatest asset.

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