Dedicated Office Support Specialist

1 week ago

Brisbane, Queensland, Australia beBeeAdministrative Full time $57,000 - $80,500

Job Title: High-Performance Support Associate

Overview:

Park Ridge State High School is a dynamic educational institution located in the western suburb area of Logan city. We provide a versatile learning environment for a world that values professional growth and collaboration.

Role Description:

As a High-Performance Support Associate, you will support the Executive Principal in meeting their demands. You will oversee document delivery, schedule appointments, coordinate meetings, conferences, and room bookings while maintaining diaries and taking minutes of meetings.

Main Responsibilities:

  • Oversee the delivery of documentation presented to the Principal/Executive Principal, schedule appointments, coordinate and organise meetings, conferences, professional development for staff, room bookings and functions, maintain diaries, take minutes of meetings and distribute to attendees and manage the provision of administrative and secretarial support to conferences as required.
  • Maintain effective time management practices for the Principal/Executive Principal including coordinating diary appointments, prioritising correspondence, preventing unnecessary interruptions and other calendar events.
  • Monitor and screen incoming telephone calls and correspondence to the office and where necessary direct these to the appropriate areas.
  • Coordinate the provision of administrative and executive support to conferences and meetings, including organising room bookings, travel, accommodation and registrations.
  • Coordinate the dissemination of information to office personnel and provide advice regarding office administrative procedures.
  • Produce advanced desktop published documents and administer ordering and payment procedures.
  • Prepare draft correspondence, reports and submissions on human resource and financial management issues and maintain and enhance administrative systems and processes to maximise the effectiveness of school services.

Key Skills:

  • Excellent verbal and written communication skills
  • Strong interpersonal and customer service skills
  • Ability to work independently, be self-motivated and proactive
  • Ability to maintain a high level of confidentiality
  • Demonstrated experience in managing diaries and calendars
  • Strong attention to detail, including a high level of accuracy
  • Proven ability to multitask and work well under pressure
  • Ability to manage shifting priorities and interruptions in an office environment
  • Excellent organisational and time management skills
  • High level of ability in the use of the Microsoft Suite, including mail merge and Excel is desirable

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