Temporary Administrative Support Specialist

2 days ago

Sydney, New South Wales, Australia beBeeAdministrative Full time $60,000 - $80,000
Temporary Administrative Support Position

This is a full-time temporary position based in Warriewood, close to bus stops with parking available on site. Working days and hours are Monday to Friday 8am to 4pm. This role is office-based.

The ideal candidate will be someone who enjoys variety, is self-motivated, and able to demonstrate a high level of organisational and multi-tasking skills.

Your administration duties will include supporting and undertaking scheduling duties with the coordination of appointments between customers and staff.

Main Responsibilities:
  1. Assist in answering phone calls, managing varied lists
  2. Support in the scheduling of all drug and alcohol testing jobs across Australia and New Zealand
  3. Making live schedule changes where necessary
  4. Ordering, receiving, packing and posting supplies for Collectors
  5. Assist in scheduling paramedic rosters
  6. Help manage the on-call roster for collectors
  7. Collaborate with the team in booking travel arrangements for collectors, nurses, and paramedics when needed
  8. Request schedules from clients and send confirmations of the schedule to clients
  9. Support the accounts team with operational queries and invoice assistance as required
Required Skills:
  1. Excellent customer service and communication skills
  2. A proactive mindset with a passion for problem-solving and process improvement
  3. Proven experience in administration
  4. Proficient in organisation, prioritisation, and efficiency
  5. Demonstrated honesty and integrity
  6. Exceptional attention to detail
  7. Proven team player
  8. Adaptability to changing circumstances
  9. Proficiency in Microsoft Office, especially Excel functions and Word templates
  10. Willingness and capacity to take on additional responsibilities
  11. Ability to work autonomously and efficiently
  12. A minimum of five years' experience in administration and/or customer service
  13. Experience in a healthcare organisation is an advantage but not essential
  14. Database administration experience
How to Apply:

Please submit your resume and cover letter, including a brief introduction about yourself, which suburb you are living in, and your skills and experience relevant to this role.

This role is temporary and open to working holiday visa candidates who wish to apply. You must be able to work full-time without any work restrictions.

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