Construction Administrator and Estimator

2 days ago

Melbourne, Victoria, Australia beBeeConstruction Full time $60,000 - $80,000
Job Description

Our company is seeking an experienced professional to join our team in a critical role that combines estimating, contract administration, and financial coordination. This position plays a vital part in ensuring projects run efficiently from concept to completion.

Key Responsibilities:
  • Estimating & Quotes:
    • Obtain, review, and compare quotes from suppliers and subcontractors.
    • Prepare detailed Bill of Quantities (BOQ) and cost breakdowns.
    • Maintain an up-to-date database of supplier and subcontractor rates.
    • Assist in preparing accurate project estimates for client proposals.
  • Contracts & Procurement:
    • Draft, review, and issue building contracts, subcontracts, and purchase orders.
    • Ensure all agreements comply with relevant legislation, standards, and insurance requirements.
    • Liaise with subcontractors regarding scope, pricing, and timelines.
    • Monitor contract variations and update costings accordingly.
  • Permits & Compliance:
    • Prepare and lodge building permit applications, liaising with building surveyors, councils, and authorities.
    • Ensure all compliance documentation (insurances, VBA requirements, occupational health & safety) is in place.
    • Track permit progress and follow up to avoid project delays.
  • Accounts & Billing:
    • Review subcontractor invoices against progress and contracts.
    • Raise progress claims and bills to clients in line with contract stages.
    • Support the accounting process by tracking payments, retentions, and variations.
    • Assist in financial reporting and project budget control.
  • Administration & Coordination:
    • Maintain accurate project records, drawings, and correspondence.
    • Coordinate client colour selections and finishes schedules.
    • Act as a point of contact between clients, consultants, trades, and suppliers.
    • Provide weekly updates to the Director on project status, costs, and documentation.
    Requirements:
    • Experience in residential construction estimating, contract administration, or project coordination.
    • Strong knowledge of building permits, HIA contracts, and VBA requirements.
    • High level of accuracy and attention to detail in quoting and contract documentation.
    • Proficiency in construction/project management software (e.g., Buildertrend, Buildxact, Procore) and accounting software (Xero, MYOB).
    • Excellent communication and negotiation skills with clients, suppliers, and subcontractors.
    • Ability to work independently and manage multiple tasks under tight deadlines.

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