Business Operations Specialist

3 weeks ago


Melbourne, Victoria, Australia Annecto Full time

Annecto is a purpose-driven organisation with a strong emphasis on community impact. As an Executive Assistant to the Chief Operating Officer (COO), you will provide high-level administrative and organisational support to the COO, ensuring seamless execution of key initiatives.

Job Description

The successful candidate will be responsible for:

  • Providing exceptional diary and email inbox management, travel arrangements, and correspondence oversight.
  • Coordinating logistics for meetings, workshops, and events, ensuring timely preparation and professional delivery.
  • Preparing, reviewing, and editing documents, reports, and communications for the COO, with attention to detail and professionalism.
  • Managing the COO's responsibilities to the Board, including preparing agendas, minutes, and supporting documentation.
  • Developing and maintaining efficient systems and processes to maximise the COO's productivity, including goal setting, reporting, and team meetings.
Requirements

To be successful in this role, you will need:

  • Extensive experience in providing high-level executive support, demonstrating discretion and professionalism.
  • Flexibility to work outside of normal working hours, as required to support business priorities.
  • Strong technical aptitude with IT applications and systems.
  • Exceptional written and verbal communication skills.
  • Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) at intermediate to advanced level.
What We Offer

Annecto offers:

  • A NFP salary packaging option of $15,900 p.a. + $2,650 meals and entertainment.
  • Hybrid working arrangements, requiring a minimum of two days in the office.
  • Access to a range of learning and growth opportunities to enhance your skills and advance your career.
  • A collaborative and inclusive workplace where diverse perspectives are valued.

This is an excellent opportunity to contribute to Annecto's purpose of connecting individuals and communities.



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