Administrative Coordinator

Job Summary:

">">Administrative Coordinator

This role involves managing various administrative tasks to ensure smooth office operations.

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Key Responsibilities:

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• Manage onboarding of all new starters from point of Hire through to Day 1, including contract generation, workday initiation, welcome emails, office setup, and leader engagement for onboarding plans.">
• Support the coordination of HR projects as required.">
• Coordinate ANZO Induction, managing dates, attendees, invites, rooms, catering, and dinner schedules.">
• Maintain employee files according to local regulations and company record-keeping requirements.">
• Support employee engagement initiatives and activities, such as conferences, Christmas parties, and Thanksgiving events.">
• Administer the local fleet program.">
• Manage offboarding of employees, including resignation, workday initiation, announcement, exit interview, outplacement (if applicable), and sharing insights with Local HR Teams.">
• Provide general administrative support, including townhall data, workday reporting, and other ad-hoc tasks.">

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Office Management:

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• Be the first point of contact for guests and visitors to the office, providing a helpful and professional experience.">
• Maintain reception operating hours and switchboard services during weekdays and adjust schedule as needed.">
• Oversee incoming and outgoing couriers, ensuring timely delivery and processing.">
• Manage the reception and HR inbox, sending invoices to accounts and paying them in a timely manner.">
• Host external guests as required, arranging meeting rooms and comfort amenities.">
• Provide general office management support to ensure efficient and safe office operations.">
• Liaise with third-party service providers for comprehensive facilities management, including maintenance and emergency services.">
• Oversee workplace health and safety standards, maintaining a secure and hazard-free office environment.">
• Maintain a register of Fire Wardens and First Aid officers, displaying it clearly in the office.">
• Process administrative invoices and manage related office expenses.">
• Oversee office logistics, including floor planning, equipment, and stationery supplies.">
• Order and maintain kitchen supplies.">

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Requirements:

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• Minimum of one year of experience in an administrative or HR role.">
• Excellent interpersonal skills, with the ability to communicate effectively and greet visitors professionally.">
• Strong computer skills, including proficiency in Google Suite.">
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.">
• High degree of integrity, with the ability to be objective, maintain confidentiality, and exercise sound judgment.">

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We Offer:

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At our organization, we believe great people build great brands. We know that there is nothing better than a career at our company. Being part of our team means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

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Our Total Rewards package is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium organization, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.

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Requisition Type: Employee

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Management Level: Professional

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Global Job Level: P4

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Number of Openings Available: 0

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