Administrative Coordinator

2 days ago


Sydney, New South Wales, Australia beBeeCooperation Full time $80,000 - $110,000
Job Title:

Administrative Coordinator

Job Summary:

Seeking a highly organized and detail-oriented Administrative Coordinator to provide support to the Cement Sales team. This role involves managing administration workflows, preparing sales orders, and facilitating order delivery.

Key Responsibilities:
  • Order Preparation and Processing: Prepare and process sales orders, invoices, receipts, contracts, and supply orders.
  • Stakeholder Liaison: Daily liaison with internal stakeholders to facilitate order delivery, invoice payment, and inventory management.
  • Pricing and Data Management: Verify and implement pricing, discount, rebate, and payment arrangements in Oracle. Track, update, and maintain master data in systems (Oracle, Salesforce, CPQ, Weighbridge, and Gtick).
  • Reconciliation and Accounting: Reconciliation of invoices and transactions. Assist with month-end and year-end accounting processes.
  • Customer Support: Assist in resolving customer disputes, order discrepancies, and product returns. Collaborate with the collector and accounts payable to facilitate collections and invoice payments.
  • Logistics and Inventory Management: Work with the logistics team to monitor order fulfillment and stock availability.
Requirements:
  • Administration Experience: Demonstrated administration experience in a manufacturing, logistics, and sales environment.
  • Business Acumen: Any experience in B2B sales environments will be highly regarded.
  • Technical Skills: Proficiency in MS Office (Excel, Word, Outlook) and CRM software.
  • Team Player: Team player with strong analytical skills.


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