Surgical Education Administrator Support

This is a critical administrative position that plays a key role in coordinating and delivering the operational requirements of the Surgical Education and Training (SET) program. The successful candidate will be responsible for ensuring the smooth administration of Trainee selection, hospital accreditation, Trainee assessments, and maintaining accurate college records for all surgical specialties.

The SET team is a dynamic and supportive environment that prioritizes collaboration and teamwork. As an administrator, you will have the opportunity to work closely with key stakeholders, including committees/boards, Trainees, Supervisors, and Hospital representatives.

We are seeking an experienced administrator with a keen interest in technology and the ability to quickly learn and adapt to new systems. If you are passionate about education and healthcare, and have excellent organizational skills, we encourage you to apply for this exciting opportunity.

Key responsibilities include:

• Accurately entering and maintaining Trainee, Supervisors, hospital, and assessment data in relevant databases and systems.
• Assisting the Cardiothoracic Surgery Executive Officer with tasks, including responding to emails, coordinating hospital inspections, organizing travel, catering, and reimbursement forms, and assisting with other projects and tasks as needed.
• Liaising with key stakeholders, including committees/boards, Trainees, Supervisors, and Hospital representatives.
• Drafting and sending professional communications, including emails and other formal correspondence.

Essential qualifications and skills include:

• Demonstrated experience in an administrative role within education, healthcare, or a professional training environment.
• Excellent written and verbal communication skills.
• Strong organizational skills and the ability to successfully complete multiple tasks and meet deadlines.
• Ability to use your initiative and identify solutions when issues arise.
• Adaptable to new tasks and processes, and able to learn systems quickly.
• High attention to detail, particularly in data entry and document management.
• Ability to work collaboratively in a team and independently when required.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience working with CRM systems.
• Keen interest in technology and the ability to quickly learn and adapt to new systems.

This part-time administrative support role (0.6FTE) is available for 12 months, with flexible days. We offer a range of benefits, including flexibility to work from home, access to a wellbeing app, additional leave at the end of the year, and access to online learning portal THRIVE.

As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our Surgical Education and Training (SET) program. Your expertise in administrative support, combined with your passion for education and healthcare, will enable you to make a meaningful contribution to our organization.

By joining our team, you will have the opportunity to develop your skills and knowledge in a dynamic and supportive environment. You will work closely with key stakeholders, including committees/boards, Trainees, Supervisors, and Hospital representatives, to ensure the successful delivery of the SET program.

Our ideal candidate will possess excellent organizational skills, a keen interest in technology, and the ability to quickly learn and adapt to new systems. They will also have strong written and verbal communication skills, as well as the ability to work collaboratively in a team and independently when required.