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Leasing Operations Coordinator

2 months ago

Canberra, ACT, Australia Evolve FM Full time

About Evolve FM

Evolve FM Pty Ltd stands as Australia's pioneering Indigenous property and facilities management outsourcing firm. Our mission is to collaborate with and uplift Indigenous enterprises by employing and supporting Indigenous Australians and businesses. Operating within the Commercial Real Estate sector, Evolve FM is backed by two leading organizations, Pacific Services Group Holdings and Jones Lang LaSalle (JLL), ensuring we deliver top-tier property and facilities management services to our clients.

Our Commitment

At Evolve FM, we provide more than just rewarding careers; we foster an inclusive and flexible culture dedicated to supporting Indigenous Australians and businesses. Our vision is to create equity through opportunity, enhancing outcomes for Indigenous Australians by promoting growth, development, and engagement within the Facilities Management (FM) sector and the broader community.

Position Overview

The Leasing Administrator will play a crucial role in the daily management of leasing activities, maintaining relevant system applications, and supporting various administrative functions within the business.

Key Responsibilities

  • Regularly updating lease-related system applications
  • Maintaining databases to ensure accurate information is recorded according to naming conventions
  • Assisting with reporting requirements and identifying best practices
  • Verifying and cross-checking information across multiple systems
  • Auditing system reports for accuracy and consistency
  • Supporting the leasing team with daily operations, including rent rolls
  • Liaising with landlords and key client personnel
  • Participating in internal and external meetings as necessary
Candidate Profile

We seek a motivated self-starter with a proven history of delivering quality and best practices. The ideal candidate thrives on building relationships and providing exceptional service.

Required Skills and Experience
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Experience in Business Administration
  • Ability to manage multiple stakeholders with diverse skill sets
  • Knowledge of compliance in contract or business management
  • Relevant experience in commercial or residential leasing is advantageous
  • Broad experience in business support functions
  • Familiarity with Commonwealth or Local government processes
  • Experience in a Small to Medium Sized business environment
  • Finance administration experience
  • Real Estate Registration or willingness to obtain
Inclusivity Statement

We warmly welcome and encourage applications from Aboriginal and Torres Strait Islander individuals.

Application Process

If you meet the criteria outlined above and are interested in contributing to an organization that prioritizes quality in all endeavors, we encourage you to complete the application process.