Senior Support Professional

3 days ago

Brisbane, Queensland, Australia beBeeSupport Full time $90,000 - $110,000

Job Overview:

We are seeking a highly skilled and experienced support professional to join our team as an Executive Assistant. This role provides an exciting opportunity for a proactive and results-driven individual to provide high-level administrative support to senior executives.

The successful candidate will have significant experience (5+ years) working in a similar capacity, providing exceptional organisational and time management skills, with the ability to multitask and work independently under pressure.

The ideal candidate will be able to demonstrate excellent written and verbal communication skills, with a professional and diplomatic manner, strong attention to detail, and the ability to work with a high degree of accuracy, confidentiality and discretion.

Responsibilities:

  • Providing high-level administrative support to senior executives
  • Ensuring executives are well-prepared for meetings, events, and public engagements
  • Assisting with sensitive communications, special projects, and confidential matters
  • Preparing board papers, presentations, and meeting materials and attending and minuting Board and Senior Leadership meetings
  • Coordinating governance-related schedules and liaising with Board members
  • Maintaining document control and assisting with grant and funding submissions
  • Upholding privacy standards and contributing to operational system improvements
  • Developing promotional materials and coordinating internal/external communications
  • Managing travel logistics and booking systems for company-wide travel requirements
  • Leading event coordination including venues, media, and stakeholder engagement

Requirements:

  • Significant experience (5+ years) working as an Executive Assistant or Personal Assistant supporting C-suite executives or family offices
  • Exceptional organisational and time management skills, with the ability to multitask and work independently under pressure
  • Excellent written and verbal communication skills, with a professional and diplomatic manner
  • Strong attention to detail and the ability to work with a high degree of accuracy, confidentiality and discretion
  • Proficient in using Microsoft Office suite and other office technologies
  • Operational knowledge of SharePoint and Microsoft Teams to support effective collaboration and document management
  • Demonstrated discretion and the ability to handle sensitive information with the utmost confidentiality
  • Proven ability to build and maintain productive working relationships with staff, senior managers, and external partners

Benefits:

  • An attractive remuneration package
  • Dedicated on-site parking

About the Role:

This is an excellent opportunity to work with a respected business offering ongoing training and the chance to be part of a friendly, inclusive team.

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