Administrative Support Professional

2 weeks ago

Morwell, Victoria, Australia Charterhouse Full time

About the Role

This exciting opportunity is available for an experienced Administrative Support Professional to join the team at Charterhouse, a reputable and established care facility. As an Office Assistant, you will play a pivotal role in the day-to-day running of the facility, working closely with dedicated and passionate professionals.

Key Responsibilities

  • Meet and greet all visitors to the facility, providing a warm and welcoming experience.
  • Provide professional and confidential administrative support to the office manager, ensuring seamless day-to-day operations.
  • Support with HR Administration, including onboarding and payroll enquiries, maintaining accurate and up-to-date records.
  • Communicate and build strong relationships internally, fostering a positive and collaborative work environment.
  • Screen all incoming calls and be a key stakeholder liaison, ensuring timely and effective communication.
  • Provide support with event preparation and office facilities, ensuring a smooth and efficient experience.
  • Process invoices & expenses, maintaining accurate and up-to-date financial records.
  • Office management duties, including maintaining an efficient filing system and archiving reports/papers, ensuring a clutter-free and organized workspace.

Requirements

  • Demonstrated experience in a similarly high-level administration support role, with a proven track record of success.
  • Experience in following office procedures and policies, with a strong understanding of confidentiality and discretion.
  • Intermediate knowledge of the MS office suite, including Word, Excel, and PowerPoint, with the ability to learn new software quickly.
  • Expertise in providing diary management, with a keen eye for detail and organization.
  • Excellent communication skills, both verbal and written, with accurate spelling and grammar.
  • The ability to build strong relationships, with a caring and positive approach to work and colleagues.
  • Strong problem-solving skills, with the ability to think critically and outside the box.

What We Offer

  • A dynamic and supportive work environment, with a passionate and collaborative team.
  • Onsite parking, making it easy to get to work and stay focused.
  • Opportunities for career development and growth, with a commitment to supporting your professional goals.

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