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Administrative Support Professional

2 months ago


Morwell, Victoria, Australia Charterhouse Full time
About the Role

We are seeking an experienced and proactive Office Assistant to join our team at Charterhouse. This pivotal role will offer variety and the opportunity to grow administration and customer service skills.

Key Responsibilities
  • Meet and greet all visitors to the facility with a warm and welcoming approach
  • Provide professional and confidential administrative support to the office manager, including diary management and event preparation
  • Support with HR Administration, including onboarding and payroll enquiries, with a focus on accuracy and attention to detail
  • Communicate and build strong relationships internally, fostering a collaborative and supportive work environment
  • Screen all incoming calls and be a key stakeholder liaison, ensuring seamless communication and resolution of queries
  • Provide support with office facilities, including maintaining an efficient filing system and archiving reports and papers
  • Process invoices and expenses with precision and attention to detail
Requirements
  • Demonstrated experience in a similarly high-level administration support role, with a proven track record of delivering results
  • Experience in following office procedures and policies, with a focus on compliance and best practice
  • Intermediate knowledge of the MS Office suite, including Word, Excel, and PowerPoint, with the ability to learn and adapt to new systems
  • Expertise in providing diary management and event preparation, with a focus on organization and time management
  • Excellent communication skills, both verbal and written, with a focus on accuracy and attention to detail
  • The ability to build strong relationships, with a caring and positive approach to work and colleagues
  • Strong problem-solving skills, with the ability to think critically and resolve complex issues
What We Offer
  • A supportive and collaborative work environment, with a focus on teamwork and mutual respect
  • Opportunities for professional growth and development, with a focus on skills acquisition and career advancement
  • A competitive salary and benefits package, with a focus on recognition and reward