Administrative Support Professional

1 week ago

Morwell, Victoria, Australia Charterhouse Full time
About the Role

We are seeking an experienced and proactive Office Assistant to join our team at Charterhouse. This pivotal role will offer variety and the opportunity to grow administration and customer service skills.

Key Responsibilities
  • Meet and greet all visitors to the facility with a warm and welcoming approach
  • Provide professional and confidential administrative support to the office manager, including diary management and event preparation
  • Support with HR Administration, including onboarding and payroll enquiries, with a focus on accuracy and attention to detail
  • Communicate and build strong relationships internally, fostering a collaborative and positive work environment
  • Screen all incoming calls and be a key stakeholder liaison, ensuring seamless communication
  • Process invoices & expenses, maintaining an efficient and organized system
  • Office management duties, including maintaining an efficient filing system and archiving reports/papers
Requirements
  • Demonstrated experience in a similarly high-level administration support role, with a proven track record of success
  • Experience in following office procedures and policies, with a focus on compliance and best practices
  • Intermediate knowledge of the MS office suite, including Word, Excel, and PowerPoint, with a focus on proficiency and efficiency
  • Expertise in providing diary management, with a focus on organization and time management
  • Excellent communication skills, both verbal and written, with a focus on accuracy and clarity
  • The ability to build strong relationships, with a caring and positive approach to work and colleagues
  • Strong problem-solving skills, with a focus on creativity and resourcefulness
What We Offer
  • A collaborative and supportive work environment, with a focus on teamwork and mutual respect
  • Opportunities for professional growth and development, with a focus on skill-building and career advancement
  • A competitive salary and benefits package, with a focus on fairness and equity

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