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Depot Operations Coordinator
2 months ago
Laing O'Rourke is seeking a highly organized and detail-oriented Depot Administrator to join our team in Seven Hills. As a key member of our depot team, you will provide administrative support to ensure the efficient operation of the depot.
Key Responsibilities- Administrative Support: Provide administrative support to the Depot Manager and wider team, ensuring information is accurate, timely, and in accordance with organizational policies and procedures.
- Office Filing and Support Systems: Maintain office filing and support systems, distributing incoming and outgoing correspondence.
- Wage and Timesheet Management: Set up and maintain wages staff details in EIFY, ensuring training records and qualifications are up to date, and process weekly timesheets.
- Work Order and Jobcard Management: Process work orders and jobcards, monitoring open orders and following up with suppliers to close out when required.
- Purchase Order Management: Ensure all purchase orders for spare parts, repairs, transport, and depot overhead costs are correctly processed and relevant authorized documentation supports each purchase.
- Inventory Management: Process Goods Received Notes/Delivery Dockets and monitor rejected invoices, incorrect accruals, and costs.
- Previous Experience: Previous experience working in the Plant and Equipment Hire industry or alternative experience within Procurement/Purchasing & Office Administration fields will be highly regarded.
- Data Processing Skills: Accurate and timely data processing skills with a high attention to detail are required.
- Customer Service: An appetite for the job and genuine interest in generating a first-class level of customer service are essential.
- Organizational and Time-Management Skills: Demonstrated organizational and time-management skills to process a high volume of customer requests, as well as a good understanding of accounts payable and receivable processes, are required.
- Technical Skills: The successful candidate must possess intermediate MS Office package skills (in particular, MS Excel) and excellent data entry skills.
