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Depot Operations Coordinator

1 month ago

Sydney, New South Wales, Australia Laing O'Rourke Full time

About the Role

Laing O'Rourke is seeking a highly motivated and organized Depot Administrator to join our team in Seven Hills. As a key member of our depot team, you will provide administrative support to ensure the efficient operation of the depot.

Key Responsibilities

  • Maintain office filing and support systems, and distribute incoming and outgoing correspondence.
  • Provide administrative support to the Depot Manager and wider team, ensuring information is provided to clients is accurate, timely, and in accordance with organizational policies and procedures.
  • Set up and maintain wages staff details in EIFY, ensuring training records and qualifications are up to date, and process weekly timesheets.
  • Process work orders and jobcards, and monitor open orders, following up with suppliers to close out when required.
  • Ensure all purchase orders for spare parts, repairs, transport, and depot overhead costs are correctly processed, and relevant authorized documentation supports each purchase.
  • Process Goods Received Notes/Delivery Dockets.
  • Monitor rejected invoices, incorrect accruals, and costs.

About You

  • Previous experience working in the Plant and Equipment Hire industry or alternative experience in Procurement/Purchasing & Office Administration will be highly regarded.
  • Accurate and timely data processing skills with a high attention to detail are required.
  • An appetite for the job and genuine interest in generating a first-class level of customer service are essential.
  • Demonstrated organizational and time-management skills to process a high volume of customer requests, as well as a good understanding of accounts payable and receivable processes, are required.
  • The successful candidate must also possess intermediate MS Office package skills, particularly in MS Excel, and excellent data entry skills.

Benefits

We work hard to create an environment that brings out the best in our people. We believe in building careers through providing a safe, connected, and innovative culture that supports ongoing growth and development. We offer industry-leading benefits, including specialized learning and development programs, a mental health and wellbeing program, industry-leading paid parental leave policy, an additional purchased leave option, and coaching programs for staff on parental leave.

Diversity & Inclusion

We are committed to building a workforce that reflects the diverse society in which we live and work. Laing O'Rourke is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality.