Dedicated Administrative Support Professional

1 week ago

Melbourne, Victoria, Australia beBeeAdministrative Full time $60,000 - $80,000
Full-Time Office Support Position

We are seeking a highly skilled and dedicated individual to provide comprehensive administrative support to our team. This is an excellent opportunity to be part of a stable, friendly, and supportive environment with a strong focus on professionalism and teamwork.

As a full-time Practice Assistant, you will be responsible for ensuring the smooth running of day-to-day operations, including document preparation, database support, service reporting, and resource coordination.

**Key Responsibilities:**

  • Administration: Provide high-level administrative support to the team.
  • Resource Coordination: Maintain a well-presented and welcoming office space for stakeholders.
  • Management Support: Work closely with the management team assisting with internal projects, coordinating meetings, travel, and administration support.

**Requirements:**

  • Exceptional interpersonal and professional writing skills, including strong telephony skills, effective communication, active listening, and customer service.
  • Precision and meticulous attention to detail, ensuring high levels of accuracy while showcasing strong organisational and time management skills.
  • Experience with liaising stakeholders, including internal managers and external vendors.
  • Ability to coordinate meeting bookings and travel arrangements and manage meetings and schedules with tact.
  • Basic understanding of cyber security concepts and technical terminology, or strong willingness to learn.
  • Self-motivated with the ability to work independently while contributing to team objectives.

**Job Details:**

Job Type: Full-time, Permanent

Work Location: In-person

This role requires strict adherence to confidentiality protocols and information security practices. You may be handling sensitive client data and must maintain absolute discretion at all times.

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