Administrative Coordinator

2 days ago

Perth, Western Australia beBeeOperational Full time $80,425 - $84,980
Operations Support Role

The Operations Support Officer is a key position within our team, responsible for delivering high-level administrative support.

This role provides critical assistance to the operations team by coordinating schedules, planning activities, and administering travel arrangements.

Working closely with the Operations Manager – Audit, the successful candidate will be expected to maintain accurate records, apply sound administrative practices, and ensure data integrity across systems and processes.

Responsibilities include:

  • Coordinate scheduling and logistical arrangements for audit related activities, including travel booking and associated administrative support.
  • Manage and share regulatory information accurately within Commission systems to support quality assurance activities and reporting processes.
  • Maintain accurate and timely records, including filing and version control, in accordance with Commission standards.
  • Apply strong organizational and time management skills to effectively operate in a dynamic environment, managing competing priorities and coordinating team workload.
  • Support project related tasks and team initiatives as required, contributing to operational outcomes that align with Commission priorities.

Alternatively, this role may provide administrative support to the Registrar Group, contributing to a centralised function responsible for collecting, triaging, and coordinating the processing of regulatory applications.

The role assists with coordinating the delivery of the Commission's registration and audit program, providing operations support to staff across the Registration and Audit sections.

Responsibilities include:

  • Collate and triage provider applications and referrals ensuring efficient processing in line with approved procedures.
  • Assist in coordinating the publishing of regulatory information on the Commission's website, including maintaining the Provider Register.
  • Support the registration operations section and leadership team to meet agreed priorities through administrative and procedural coordination of regulatory activities.

Selection Criteria: To be successful in this role you will need to demonstrate the following:

  • Demonstrated experience in operations, administrative management, and/or project or service delivery roles within a defined framework to support the delivery of outcomes.
  • Strong attention to detail and diligence in quality assurance, with the ability to interpret and adjust data insights to support the delivery of agreed outcomes.
  • Strong interpersonal and communication skills, both verbal and written, with the ability to foster collaboration and develop effective stakeholder relationships.
Benefits

This role offers a unique opportunity to contribute to the success of our team while developing your skills and expertise. As a key member of our operations team, you will have access to professional development opportunities, flexible working arrangements, and a dynamic work environment.

What We Are Looking For

We are seeking a highly motivated and organized individual with excellent administrative skills and a keen eye for detail. The successful candidate will possess strong interpersonal and communication skills, with the ability to work collaboratively with stakeholders at all levels.

Key qualifications include:

  • Proven experience in operations, administrative management, and/or project or service delivery roles.
  • Strong attention to detail and diligence in quality assurance.
  • Excellent interpersonal and communication skills, both verbal and written.

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