Administrative Support Professional
7 days ago
We are seeking a highly skilled and experienced Administrative Support Professional to join our team at Precruitment as an Executive Assistant - Personal Support. This is a permanent, full-time position available for a highly organized and detail-oriented individual.
Key Responsibilities- Provide administrative support to Directors, Managers, and professionals, including researching and preparing various documents, processing incoming information and correspondence, and maintaining records/files.
- Assist with meetings, phone calls, emails, and project tasks, ensuring seamless communication and coordination.
- Liaise with team members to support operational efficiency and ensure effective workflow.
- Conduct research and draft reports, briefing materials, memos, correspondence, and other routine documents, utilizing strong writing and analytical skills.
- Maintain confidential files and documents, adhering to strict confidentiality and discretion.
- Attend meetings and take on secretarial duties as needed, providing exceptional support and organization.
- Manage appointment schedules and make travel arrangements, ensuring timely and efficient execution.
- Process incoming and outgoing mail, filing correspondence and maintaining record systems, with a focus on accuracy and attention to detail.
- Take and transcribe dictation of letters and other documents, demonstrating strong typing and transcription skills.
- Maintain work areas in a manner that allows quality work to be carried out, adhering to high standards of cleanliness and organization.
- Provide polite, positive, clear reception of all visitors, ensuring a welcoming and professional atmosphere.
- Answer phone calls using clear English vocabulary and delivery, adhering to company policies and procedures.
- Screen all incoming telephone calls with a polite, tolerant, patient demeanor, using firmness when required.
- Raise Action Reports, recommending corrective action and offering suggestions for improvement, demonstrating strong analytical and problem-solving skills.
- Thorough knowledge of work activities performed within the workplace.
- Sound knowledge of procedural/operational methods of the workplace (or ability to rapidly acquire).
- Well-developed interpersonal and communication skills.
- Strong professional discretion and confidentiality ethics.
- Well-developed organizational skills.
- Ability to organize and prioritize tasks.
- Demonstrated proficiency in computer skills with a broad knowledge of word processing programs (especially MS Office).
- Ability to work with people from different cultural and socio-economic backgrounds.
The salary offered for this position will be $70,000 to $80,000 per annum, based on experience. If you are a highly motivated and organized individual with a passion for administrative support, we encourage you to apply for this exciting opportunity.
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Cairns, Queensland, Australia Precruitment Full time{"title": "Personal Assistant - Executive Support", "content": "Job SummaryPrecruitment is seeking a highly skilled and experienced Personal Assistant to provide executive support to our Directors and Managers. The successful candidate will be responsible for a range of administrative tasks, including researching and preparing documents, processing...
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