Administrative Coordinator

1 week ago


Sydney, New South Wales, Australia beBeeBidAdministrator Full time $120,000 - $200,000

A key role for a detail-oriented Bid and Estimating Coordinator is available in our Pre-Contracts team.

Key Responsibilities:
  • Monitoring tender portals for expressions of interest (EOI's) and requests for tender (RFT's) and ensuring they are shared with the team.
  • Scheduling and maintaining project and client records in our ERP and CRM systems.
  • Managing SharePoint folders, access and documentation.
  • Coordinating confidentiality deeds, bid programs, budgets and organisational charts with the team.
  • Version controlling client documents, ensuring updates are tracked and shared with the team.
  • Managing tender communications, including requests for information (RFI's) and coordinating responses from the team.
  • Scheduling and organising tender review meetings and preparing supporting packs and presentations.
  • Assisting with debriefs following unsuccessful tenders to support continuous improvement.

This role can be based in either Sydney or Brisbane.

Requirements:
  • Previous experience in an administrative or coordination role ideally with exposure to bids, tenders, estimating, or construction.
  • Strong Microsoft Office and document management skills.
  • Experience with SharePoint or similar systems is advantageous.
  • Excellent written and verbal communication skills.
  • A collaborative approach and willingness to learn the pre-contracts/bids process.


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